Contract Administrator

Full Job Description

Applications accepted from: All Persons Interested

Service Line/Section: Engineering & Construction - Technical Services
Reporting Location: 611 Walker, 23rd Floor
Workdays & Hours: Monday - Friday, 8:00 am – 5:00 pm*
*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Contract Administrator will assist the Senior Staff Analyst with contract management and contract administration functions for the Construction Technical Services. The Contract Administrator shall oversee contract lifecycle management, maintenance, and closeout process.

Essential job duties and responsibilities include:

• Work with project managers and contractors to ensure contractual obligations are met.
• Provides guidance to project managers and management on the interpretation of contractual terms.
• Maintain computer database for the contract management dashboard.
• Train project managers and other employees on contracting protocols and best practices.
• Represent the department at pre bids and kick-off meetings.
• Review and address requests for price increases.
• Ensure contractors remain in compliance with specifications, legal requirements, and City and State regulations.
• Coordinates with other departments on issues related to contract documents.
• Track authorizations, change orders, and other correspondences.
• Any other duties assigned.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

This is a Department of Houston Public Works Management position at the Tier III Level.

Requirements

EDUCATIONAL REQUIREMENTS:
Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS:
Two (2) years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:
None

Qualifications

This position requires proficiency in SAP, OneMeeting, MS Excel, research skills, use of analytical judgment, and pays attention to details.

Good organizational, verbal and written communication skills and ability to work effectively with all levels of management. Prefer knowledge of contract management or procurement procedures.

Work is complex and varied, and requires the interpretation of contracts and detailed guidelines, policies and procedures in combination. Analytic ability is needed to gather and interpret data where answers can be found only after careful analysis of several facts.

Valid driver’s license and compliance with the City of Houston driving policy A.P. 2-2

**Preference shall also be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Additional Information

SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION: Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 22

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6737.

If you need special services or accommodations 832-393-6737 (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.