Confidential Assistant II (Payroll)

Full Job Description

THIS RECRUITMENT WILL CLOSE AFTER 50 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

THE POSITION

Confidential Assistant II's assigned to the Sheriff's Department will provide direct support for the Department and perform a variety of personnel tasks of average difficulty, under general supervision.

Incumbents perform a wide variety of complex processes of a confidential nature, requiring analysis and initiative based upon skills, knowledge, and abilities.

Incumbents are detailed, with the ability to multi-task while working in a fast paced, deadline driven environment.

Incumbents in this class have a thorough knowledge of office procedures and regulations and the ability to perform these duties with minimum direction or supervision.

This journey level position requires knowledge of County and departmental policies and procedures relative to human resource operations.

Judgment and initiative in making decisions in accordance with established guidelines is required.

Incumbents will promote a professional image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of work throughout the department.

To learn more about the Sheriff's Office, click here.

The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Requirements

Handle confidential personnel documents and correspondence;Conduct the processing of all phases of the payroll cycle;Daily activities consist of processing payroll related data (Timecard entry, personnel action forms, payroll adjustments, etc.);Review payroll entries for completeness and accuracy;Independently, or in accordance with instructions, compose correspondence;Maintain employee payroll records, payroll files and filing systems;Review payroll entries for completeness and accuracy;Work with minimal direction;Maintain interdepartmental relations;Serve as professional interface with other County departments and outside agencies;Interpret and disseminate instructions, department rules, policies and procedures; andPerform other duties as assigned.

Qualifications KNOWLEDGE Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology;

• Critical Thinking - Using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems;
• Writing - Communicating effectively in writing as appropriate for the needs of the audience;
• Speaking - Talking to others to convey information effectively;
• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Number Facility — The ability to add, subtract, multiply, or divide quickly and correctly.
• Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions;
• Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work;
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense;
• Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards; and
• Attention to Detail - The ability to be detailed and thorough when completing work tasks.

• Equivalent of two (2) years of full-time journey level clerical experience.

• Forty-eight (48) semester units in relevant college coursework or business school training.

• Any experience working in a law enforcement setting.

Additional Information

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.

Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.