Club Event Coordinator

Full Job Description

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the Heritage Club Facility at Robins AFB, Georgia.

Regular part time employees are guaranteed 20 hours per week, but may work up to 34 hours per week. This position does offer benefits. Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 02/13/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Experience which demonstrates the ability to plan and organize social functions for large groups of people.

Experience scheduling special events and arranging catering services; responsibility for supervising or overseeing the food preparation or facility layout for group social functions; organizing activities which require coordination of numerous tasks involving cooperation from several sources of services or personnel.

Experience that provides knowledge of formal protocol for high-ranking dignitaries. Ability to communicate effectively both orally and in writing.

You will be evaluated on the basis of your level of competency in the following areas: Major Duties:

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12882600 Responsible for all arrangements for catering activities (i.e., banquets, parties, receptions, luncheons and other special activities) requiring food and beverage service catered by the club.

Either in person or by letter, obtains pertinent information from member hosts, such as number of guests expected, seating arrangements, decorations, and music and entertainment desired.

Analyzes the requirements of the occasion and decides on suitable types of services to be provided; discusses menu and beverage items and prices to be charged.

Draws up party contracts and obtains member's signature. Responsible for making the commitment as to arrangements and price to be paid for the services provided.

Provides catering service for members' functions held outside the club as authorized by policy, regulations and guidelines.

Transmits information to chef or head cook and other personnel concerned with party activities; arranges for such details as printing of menus, procurement of decorations and entertainment and table set-ups; arranges for items such as furniture, china, silverware, candles and glasses.

Inspects final arrangements for the party to ensure that all contractual arrangements are met insofar as the club is concerned; greets host and hostess; sets up receiving line if desired; and as required, observes the party in operation to ensure service provided is efficient, courteous and correct from both etiquette and contractual terms.

Maintains the party reservation book and party contracts.

Plans special membership affairs (i.e., New Year's Eve Dance); plans menus; prepares notice to membership; arranges music and entertainment; accepts reservations; plans seating charts and table assignments; and as required, observes and supervises party in progress.

Creates and maintains official files and other reference material IAW established procedures. Establishes and maintains control/suspense logs such as training logs, safety logs, etc.

Performs purchasing duties using methods for a variety of standard items from authorized sources that are well advertised and well-known.

Using approved software, performs data-entry functions for inventory inputs. Performs time-keeping duties to log employee timesheets into an approved timekeeping system.

Serves as backup for Lead Cashier when absent. Performs other related duties as assigned.