Clerical Assistant 3

Full Job Description

Are you a dedicated, organized employee with a positive attitude and an eye for details? The Office of Administration is looking for a Clerical Assistant 3 to perform payroll and timekeeping duties.

This opportunity will challenge your SAP skills with tracking timekeeping and requires a thorough knowledge of pay rules and regulations. If you have a passion for the work you do, come join our team.

- Apply Today!

Requirements

This position serves as a centralized timekeeper with responsibilities for processing time and payroll actions for multiple bargaining units, with a focus on H1 staff, in a regional HR office providing services to State Correctional Institutions.

You will use the SAP system to process timekeeping functions for the H1 staff, Corrections Officers, Commissioned Officers, and all other employees within the institution.

You will need to have a thorough knowledge of all pay rules, collective bargaining agreements, and time-related policies.

Your day will consist of investigating and resolving pay discrepancies, verifying and correcting time entries, inputting payroll schedule substitutions, and coding overtime.

You will also have clerical responsibilities, which include filing, typing, tracking data, answering phone calls and emails, and inputting data into various computer systems.

Work will be performed with independent judgment and minimal supervision.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week, upon successful completion of a 6-month probationary period.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office at SCI Houtzdale. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must have prior clerical experience.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Prior payroll experience.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.