Summary

This job is an administrative support role in the Pennsylvania Department of Environmental Protection's Wilkes-Barre office, where you'll manage the Regional Director's schedule, handle communications with officials and the public, and prepare reports on environmental programs.

It involves coordinating meetings, proofreading documents, and serving as a key contact for staff submissions to higher offices.

A good fit would be someone organized, detail-focused, and comfortable with fast-paced office tasks who has basic clerical experience or a high school diploma.

Key Requirements

Six months experience as a Clerical Assistant 1 or equivalent
High school graduation or equivalent combination of experience and training
Valid Class C Driver's License
Knowledge of environmental programs, complex issues, and departmental functions
Strong organizational skills for scheduling, meetings, and itineraries
Excellent communication for screening calls, handling visitors, and coordinating responses
Proficiency in proofreading, research, and report preparation

Full Job Description

The Department of Environmental Protection is searching for a Clerical Assistant 2 to provide administrative/clerical support in the Wilkes Barre Office. This position will require a thorough knowledge of the Department’s Programs and functions, complex environmental issues and how the Department programs affect the public and the regulated community.

If you are energetic, efficient, and detail oriented, apply today to join our dedicated team of professionals!

Requirements

Responsibilities of this position include maintaining the Regional Director’s schedule including daily assessment, monitoring and setting up meetings, appointments, conferences, etc. Prepares agenda and assembles necessary material as requested. Prepares and updates itinerary of Director, his staff and Program Managers schedules for Regional and Central Office. In addition, you will assist the Regional Director by proofreading and coordinating responses to the Secretary’s office for project specific briefs and budget briefings. You will serve as a point of contact for all program staff on weekly items to be submitted for the Secretary’s and Governors report and is the lead worker to upload those weekly items.

In addition, you will screen, route, and independently handle all calls and visitors to the Director’s Office. You will appropriately handle all calls and will communicate with public officials, local government contacts, citizens groups, etc., regarding inquiries and requests. Assists in the collection and distribution of information. Provides research assistance, as required.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

Full-time employment, 37.5 hours per week.
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Wilkes-Barre, PA. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,108 (before taxes).
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
Graduation from high school; or
An equivalent combination of experience and training.

Other Requirements:

This particular position also requires possession of a valid Class C Driver's License.
You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.

✓ Fresh Listing

Clerical Assistant 2

SES Pay Grade

Job Description

Summary

Key Requirements

Full Job Description

Requirements

Qualifications

Additional Information

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