Civilian Pay Technician (Office Automation)

Full Job Description

View Common Definitions of terms found in this announcement. Organizational Location: These positions are located in the Department of Homeland Security, U.S.

Immigration and Customs Enforcement, Office of Human Capital, Payroll Unit in Irving, Texas; Santa Ana, California. These are non-bargaining unit positions.

GS-05: You qualify for the GS-05 grade level if you possess one of the following: Experience: One (1) year of specialized experience, equivalent to the GS-04 grade level in the federal service, performing duties such as: Providing courteous and timely customer service by phone and email; Maintaining files to include uploading documentation electronically in an organized format for specialist or supervisory reference and review; and Monitoring workload to ensure statuses are accurate and up to date.

OR Education: Four years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

OR Combination of Education and Experience: A combination of successfully completed education and experience maybe used to meet the total qualification requirements for the GS-05 position.

Combinations are computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages.

The total percentages must equal at least 100 percent to qualify. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable.

GS-06: You qualify for the GS-06 grade level if you possess one year of specialized experience, equivalent to the GS-05 grade level in the federal service, performing duties such as: Processing basic payroll actions; and Using computers and software programs to extract, revise, or sort information from files, records, or databases.

GS-07: You qualify for the GS-07 grade level if you possess one year of specialized experience, equivalent to the GS-06 grade level in the federal service, performing duties such as: Processing routine pay transactions; Reviewing, analyzing, and completing appropriate forms for input into automated payroll systems; and Generating and reviewing system output reports.

Typing Proficiency Requirement: In addition to meeting the qualifications listed above, applicants must be able to type at least 40 words per minute based on a 5-minute sample with three or fewer errors.

Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency.

Qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.

Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707.

Veterans, Peace Corps, VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission.

If you are a member of one of these groups, you may not have to compete with the public for federal jobs.

To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

The Fair Chance to Compete for Jobs Act prohibits the Department of Homeland Security and its Components from requesting an applicant's criminal history record before that individual receives a conditional offer of employment.

In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act.

Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the POC listed below. Major Duties:

The incumbent must be a customer service professional who can work in a fast-paced and dynamic work environment.

Things happen quickly and continuously in this position, and the incumbent will find the need to move from one task to another without much time in between or juggling multiple duties at the same time.

As a Civilian Pay Technician (Office Automation), at the full performance level, you will perform the following duties: Coordinate and provide technical assistance and training for timekeeping and related payroll activities; Provide guidance and assistance to employees on various payroll programs and actions; Review and reconcile a variety of bi-weekly payroll reports; Respond to pay and leave inquiries; Audit payroll and leave accounts to determine accuracy and, if required, initiate action to process an adjustment; and Research, analyze and prepare reports.