City Magistrate Secretary

Full Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options?

If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Courts Department is actively seeking a City Magistrate Secretary.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well?

In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available.

City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

The essential functions of the position within the organization are to provide broad administrative, organizational, and clerical support to a General Magistrate.

The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the Magistrate.

The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.

Requirements

• The City Magistrate Secretary performs a variety of secretarial, administrative, and clerical duties managing the daily office operations.
• A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants, and the public.
• The position works independently and exercises discretion in dealing with confidential and sensitive information relating to court cases.
• Work is performed under the general supervision of a General Magistrate.
• Answer telephone calls and assist callers; directs callers to other departments, as appropriate; drafts, types, and emails daily dockets; draft and process recommended orders; prepare and process final orders for the presiding judge; maintains the calendar for the General Magistrate and schedules hearings as appropriate.

Qualifications

• Legal experience necessary; family law experience preferred but not required;
• Excellent computer skills, including Microsoft Office (Word, Excel, Outlook);
• Knowledge of the rules of English grammar, spelling, punctuation;
• Ability to compose, proofread, and edit correspondence and reports;
• Communicate clearly and effectively;
• Interact effectively with the general public;
• Maintain confidentiality concerning sensitive information;
• Work under pressure and meet deadlines;
• Establish work priorities;
• Analyze court files for completeness of appropriate legal documentation.

Additional Information

• High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
• Two years of related work experience.
  • Legal experience necessary.
  • Family law experience preferred but not required.
  • The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.
  • Employment in this position is contingent upon a satisfactory criminal background check

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based.

A resume is required. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application.

Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

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For further information regarding the application process please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge.

You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us