Child Protection Law Office Assistant 1/2 (PCN 03-0192)

Full Job Description

This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

What You Will Be Doing

This position primarily supports the attorneys and paralegals in the Child Protection Section.

Law office assistants are responsible for formatting, proofreading, and editing; drafting; data entry; scheduling; case management; document management of mail, email, and other records; coding invoices; maintaining office equipment and supplies; answering phones; filing documents in a multitude of judicial venues; and other duties as assigned.

Law office assistants in this department work on time-sensitive, confidential, and sometimes-high profile legal work ranging from legal advice to complex federal court litigation.

The Law Office Assistant 1 is a training-level position with more limited exposure to these duties and responsibilities whereas a Law Office Assistant 2 is expected to perform these essential job functions and more at an advanced and independent level.

Mission and Culture

The Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans.

The Department of Law is committed to excellence in our work.

We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well-trained team of attorneys and administrative professionals dedicated to public service.

Our team values integrity, success, positivity, creativity, and empowerment.

The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.

Benefits of Joining Our Team

The incumbent will support a series of attorneys and paraprofessionals while also working collaboratively with other legal support staff.

We offer opportunities to learn about the law, the legislative and judicial systems; engage with the three branches of government; and prepare for trainings, hearings and trials.

We offer flexible work schedules upon completion of a probationary period as well as Alternate Work Week agreements and teleworking (when suitable to the position).

This is a flexibly staffed position with a clear advancement opportunity for anyone coming in at the first level.

Additionally, we offer promotional opportunities into paralegal or administrative positions that might suit your career goals.

People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges.

The Working Environment You Can Expect

Our offices in each city are all multi-floor office buildings located in the heart of downtown, giving you access to a wide variety of lunch and coffee spots. You can also expect a private office with this position.

Who We Are Looking For

Requirements

PI01A1 – Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

PI01A2 – Law Office Assistant 2

One year of specific experience as a Law Office Assistant 1 with the State of Alaska;

OR

Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;

OR

One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.

Substitutions:

A bachelor’s degree in a legal field of study may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.

Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).

Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).

If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Qualifications

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

If selected for an interview, the applicant must provide the following:

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application.

If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met.

If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

Multiple Locations

This position is being recruited in Anchorage and Fairbanks; the final location is dependent upon the location of the most qualified candidate. There is only ONE position to be filled.

Multiple Vacancies

This recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P.

O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Additional Information

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit the reset password page.

For specific information about this position, please contact the hiring manager at the following:

Kelly West

Administrative Operations Manager

Phone: 907-269-5100

Kelly.West@alaska.gov