Child Care Licensing | Administrative Assistant 5 (AA5) - Yakima

Full Job Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy - thriving physically, emotionally and academically, nurtured by family and community."

Job Title: Child Care Licensing | Administrative Assistant 5 (AA5)
Location: Yakima, WA. (Hybrid/ Flexible)
Closes: Friday, January 16th, 2026
Salary: $5,011 – $6,735 Monthly

The Department of Children, Youth and Families is seeking an Administrative Assistant 5 (AA5) to serve as a confidential Administrative Assistant to the Senior Administrator of the Child Care Licensing Division and independently perform a wide variety of secretarial and high-level administrative duties.

If you are ready to leverage your organizational and time management skills in support of this division and DCYF’s mission, apply today!

Click here to learn more about DCYF.

The Opportunity:

As the Administrative Assistant 5 (AA5) you will provide technical assistance and ongoing risk management, and health and safety support to child care centers and family home child care providers, Family Friend and Neighbor child care providers.

Some of what you'll do:

• Perform a wide variety of secretarial and high-level administrative duties to support the Senior Administrator.
• Coordinate and manages travel arrangements for supervisors including registration, lodging, airfare, group transportation and parking.
• Perform complex administrative duties such as developing cost estimates and coordinating purchases, resolving issues related to space, travel and equipment.
• Manage and deploy purchasing and procurement processes for division. Directs staff on proper purchasing protocol and processes.
• Manage and maintains confidential information and confidential administrative documents using appropriate methods and filing systems, with specific tracking approaches.
• Coordinate space revision forms and assist in preparation of long-range plans for space utilization and renovation, on behalf of the Child Care Senior Administrator.
• Facilitate and coordinate equipment assignments and inventory for employees in both Headquarters and multiple regional offices. Communicate equipment policies and procedures for both in-office and remote employees.
• Support collaborative work with other department divisions, which may include: coordinating hiring activities, scheduling and coordinating meetings, providing communication and TA support.
• Arrange meetings and conferences, take notes as requested.
• Handle inquires personally or refers them to appropriate persons as circumstances warrant.
• Arrange business itineraries and coordinate travel.
• Coordinate personnel issues such as recruitment, selection, appointment, and promotion.

Required Qualifications:

• Equivalent combination of education and experience totaling five (5) years of planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.

OR

• Associate’s degree and two (2) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.

AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Demonstrated knowledge of DCYF policies, administrative procedures, program operations, services, and organizational structure.
• Demonstrated knowledge of MS Outlook, MS Word, MS Excel, MS Publisher, MS PowerPoint and Adobe Acrobat.
• Demonstrated knowledge of travel guidelines including DCYF Accounting policies, SAAM Policies, and OFM Regulations.
• Ability to prepare executive correspondence, reports, and other documents.
• Ability to make reasonable judgments in complex and changing organizational environment.
• Ability to analyze sensitive issues in an objective and realistic manner and provide advice and consultation on these issues.
• Ability to troubleshoot and resolve computer hardware, software, and other electronic equipment issues.
• Ability to create presentations, complex charts and graphs, and electronic forms.
• Ability to create and maintain tracking and monitoring systems.
• Ability to organize, prioritize and complete multiple projects, with accuracy.
• Ability to work independently to establish priorities and organize work to enable completion of assigned tasks in a timely and accurate manner.

How do I apply?
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• Cover Letter
• Resume (current/updated)

Supplemental Information:The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.

We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.

If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one (1) year of their appointment.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Applicants who meet the minimum qualifications and wish to claim Veteran’s Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service.

Please black out (redact) the social security number before attaching any documents. For additional information on Veteran’s Preference and guidance on how to determine if you are eligible, click here.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov.

If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at (360) 664-1960.

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