Chambers Judicial Assistant 1 (41-1024) Juneau - ACS Employees Only

Full Job Description

THIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY.

IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE -- PLEASE STOP NOW.

The Juneau Trial Court of the Alaska Court System is accepting applications for a Chambers Judicial Assistant 1 (salary range 12). The selected applicant will provide assistance and support to the District Court Judge.

Regular job duties will include the following.

JUDICIAL / ADMINISTRATIVE SUPPORT

Provides administrative and clerical support to judges by ensuring the efficient flow of paperwork between chambers and the clerk’s office, preparing and editing correspondence, orders, and other legal documents, and generating routine orders for signature.

Respond to questions or requests for information. Screen calls and visitors to chambers. Open, sort, and route mail.

Receive and screen calls and visitors, inquire as to the nature and urgency of their business. Answer routine questions on status of current projects.

Use tact and discretion in the amount and keyboard of information given in response to inquiries. Relay messages of a confidential nature.

Gather requested information, data, and statistics at the request of the judge. Review outgoing correspondence prior to distribution to ensure accuracy of details format grammar, and typographical errors.

Set up and maintain special records for current projects and correspondence files.

Review correspondence prepared by other staff members for judge’s signature for consistency with judge’s viewpoint and administrative policy.

Maintain daily calendar and make appointments. Coordinate jury trial preparations.

Arrange for transportation and accommodations. Examine and process expense claims. Make arrangements for meetings and notify appropriate parties. Keep time and attendance records. Prepare judicial affidavits and judicial leave reports for signature. Process pay affidavits and travel expense claims.

GENERAL CASE PROCESSING / FILE MAINTENANCE

Manages case files by reviewing pending motions, assessing readiness and urgency, scheduling hearings, maintaining an accurate and conflict-free court calendar, and coordinates jury trial preparations, and.

Prepares files for upcoming proceedings. Determines when motions are ready for judicial review or decision by reviewing the Motion Pull Report.

Distributes court orders and coordinates the scheduling of hearings and trial dates.

THE WORK HOURS
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate.

ANDTwo years of progressively responsible, fully qualified work experience as an administrative assistant.

Substitution: Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.

A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.
• A list of at least three (3) professional references, who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
• Copies of your most recent (2) performance evaluations, if available.

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCEIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICEThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242