Budget Technician

Full Job Description

Incumbent will serve in developmental assignment and will perform the duties outlined in the target grade position description under closer supervision.

Assignments are given with more specific instructions and guidance until the incumbent has gained familiarity and experience with the work and can perform all duties at the full performance level as described in the target position description.

All other factors remain the same. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/11/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-05 position: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment.

For a GS-05 position, you must have served as a GS-3 or higher. For a GS-06 position: you must have served 52 weeks at the GS -05.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

One year of specialized experience in VA Fund Controls, Cost Accounting, and Budget Administration; knowledge of maintaining records; and use of various software applications, databases, and automated systems to accomplish work is preferred but not mandatory.

You may qualify based on your experience and/or education as described below: Specialized Experience GS 5: You must have one year of specialized experience equivalent to at least the next lower grade GS 4 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: assisting with maintaining budgets; working with purchasing requests; entering budgetary transactions into a computerized budgeting system; performing clerical duties in support of finance or accounting operations; and preparing correspondence.

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Specialized Experience GS 6: You must have one year of specialized experience equivalent to the GS 05 grade in the federal service.

Examples of specialized experience would typically include, but are not limited to: administering and maintaining budgets from various function sources; working with purchasing requests; entering and tracking budgetary transactions into computerized budgeting systems; performing clerical duties in support of finance or accounting operations; and preparing correspondence and reports.

OR, Education for GS 05 only: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have successfully completed four (4) years above high school in any field which high school graduation or the equivalent is the normal prerequisite.

The education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university.

NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond .

You must have an equivalent combination of successfully completed post-high school education (beyond the second year) and specialized experience, as described above, which meet the total qualification requirements for this grate level.

This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university.

NOTE: Your experience must documented in your resume and transcripts are required.

Preferred Experience: Experience as a budget technician/assistant administering a budget for a food/nutrition operation within a healthcare environment involving several fund control points.

Tracks expenditures and compares them with budgeted, and on-hand inventories Reviews fund requests for adequacy, completeness and conformance with procedural and technical requirements.

Ensures control of funds are used according to appropriate operating plans and regulations. Maintains a procurement system.

Records, reports, processes, and keeps track of budgetary transactions to include credits, receipts, transfers, allotments, withdrawals, obligations and outlay of funds.

Maintains various reports and uses ledgers to account for cost accounting operations. Complies, consolidates, checks and arranges funding data in requests to cover projected annual expenses.

Utilizes a variety of computerized accounting/financial/budget systems, applications and/or software for tracking, maintaining, reporting purposes, Performs clerical duties such as preparing various correspondence, preparing/processing vouchers and various forms.

Experience as a budget technician/clerk assisting with administering a budget. Tracks expenditures and compares them with budgeted, projected, and on-hand inventories.

Reviews fund requests for adequacy, completeness and conformance with procedural and technical requirements. Ensures control of funds are used according to appropriate operating plans and regulations.

You will be rated on the following Competencies for this position: Clerical Computer Skills Control of Funds Cost Accounting Plan and organize work Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. Occasionally requires carrying of light objects such as files, books and papers.

Work involves bending, stooping, standing, walking, carrying less than 15pounds and using a computer terminal.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties include but are not limited to: GS-05 Works independently within the framework established by the Supervisor Carries out recurring assignments such as providing administrative and technical support to the Nutrition and Food Service operations Follow established procedures or instructions that specially describe how the work is to be done.

GS-06 Develops and monitors resources; makes recommendations to the service regarding needs, distribution, or redistribution of resources Administers budget for several fund control points Serves as the budget and financial advisor for the Chief or designee Develops, formulates, and provides all essential data for annual budget forecast Tracks all expenditures and compares with budgeted, projected and on-hand inventories Maintains budget control records and assures funds are used in accordance with the operating budget Reviews fund requests from staff for adequacy, completeness, and conformance with procedural and technical requirements Exercises fund control authority and establishes internal methods of control to ensure funds are used according to operating plan and within regulations Advises on status and availability of funds Processes all vouchers with the appropriate office and carries out any needed follow-up Establishes and maintains a procurement system for expendable supplies and equipment Reviews and submits 1358s, 2237s for funding of purchase orders Assists with reviewing and submitting for other office requests for supplies, equipment, and services Applies administrative rules, regulations, and procedures associated with recording reporting, processing, and keeping track of budgetary transactions Maintains various reports and uses designated ledgers to account for cost accounting operations.

Participates in compiling, consolidating, checking and arranging funding data in requests to cover projected annual operating expenses Completes various calculations to assess service's subsistence and supplies, equipment and personnel costs Prepares various documents to assist with formulating and analyzes the service's current budget Prepares required documentation to resolve discrepancies with cost reports, budget analysis or other service-related needs Assists with preparing correspondence of routine and non-technical tasks and assignments Assists with performing other general clerical duties Prepares and inputs QPI data for review and submission Assists with development of internal tracking mechanisms to assist with quality assurance and control Serves as back-up timekeeper for the site Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday 9:30am-6:00pm Virtual: This is not a virtual position.

Position Description/PD#: Budget Technician/PD99604S and PD99928S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized