Budget Analyst

Full Job Description

This position is organizationally located at the Department of Veteran Affairs (VA) in the Research and Development (R&D) Service, at VA North Texas Health Care System (VANTHCS), in Dallas, Texas.

VANTHCS has a growing Research and Development Program. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/10/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA)appointment.

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include but are not limited to: Experience in budgeting, execution, and analysis within a federal government agency, including utilizing federal financial management systems and software.

Proficient in Microsoft Suite and applications. Experience with VISTA. Familiarity with the VA procurement process. OR Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must possess a master's or equivalent graduate degree; or, 2 full years of progressively higher level graduate education leading to such degree; or, LL.B.

or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPT REQUIRED).

OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have a combination of specialized experience and education beyond a master's or equivalent graduate degree; or, 2 full years of progressively higher level graduate education leading to such degree; or, LL.B.

or J.D., if related. (TRANSCRIPT REQUIRED) .

You may qualify based on your experience and/or education as described below: For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include but are not limited to: Develops procedural instructions/report formats for budget submissions. Provides guidance to investigators and staff.

Uses this data to project annual salary cost for each investigator's staff, the animal program and common resource facilities.

Researches, summarize, and compiles data involving obligation, expenses, and object class/line-item information.

Analyzes budget requests for conformance to Federal and regulatory guidance, conduct cost benefit analysis, determine program trade-offs, and explore alternative methods of funding (NIH, on-profit, medical appropriations) Coordinates with the Dallas VA Research Corporation (DVARC) as well as other affiliate universities and other Federal partners NIH, DoD regarding interagency agreements and contracts for reimbursements and transactions involving research projects and staff.

Monitors the Federal appropriations process for legislation policy changes that may impact VA research appropriation.

Review, manage, certify, and reconcile reimbursement requests from affiliates and vendors. Makes formal presentations of the budgets to Research leadership and Investigators.

Prepares justifications to VA-ORD/Central Office to defend estimates and projections, answer specific questions, and provide clarification.

Works with Central Office and the National Cooperative Study Coordinating Center personnel for budget request and supplementation for ongoing VA Cooperative Studies Programs at VANTHCS.

Participates in the Service strategic planning process. Assists in the development, evaluation, and modification of the organizational structure and systems to achieve strategic and program goals.

Responsible for the collection, interpretation, and analysis of quantitative and qualitative data relevant to assigned research funded programs and activities.

Uses scenario planning to determine how fluctuations in funding levels will impact current and future financial commitments.

Prepares reports, charts, statistical analysis, and briefings for Central Office, Fiscal, R&D ACOS, AOand Investigators. Authorizes Fiscal Service to make disbursements of Research Funds.

Receives approved fund targets for assigned account(s).

Allocates funds to individual investigator accounts based on an analysis of activity budget estimates, historical expenditures, projected workload, and approved funding.

Reviews and validates obligations, expenditures, reimbursable requests for allotments, etc.

by examining accounting records, through continuing dialogue with VA-ORD, facility officials, Investigators, and their staffs, and by reviewing financial documents.

Maintains an automated accounting system showing budget projections, FTEE levels, and data by individual research appropriation, individual research project, and records of all purchases and transfers.

Prepares cost estimates for Intergovernmental Personnel Agreements (IPA's) Computes the rates of receipt, obligation, and expenditure of funds.

Prepares a variety of reports covering the status of funds and advises Investigators and other management officials on the availability of funds.

Evaluates the effect of cost and program changes on the budget execution process. Analyzes productivity, workload, and program accomplishments.

Recommends the transfer of funds between Research Appropriations (Biomedical and Clinical, Health Services, Rehabilitation and Cooperative Studies) and line-item accounts under the same budget account.

Identifies the need for reprogramming between budget accounts and Fund Control Points and adjusts funding targets as needed.

Participates in the justification and prioritization of unfinanced requirements. Works with investigators and their departmental administrators at the affiliated universities.

Participates in the monitoring of year-end closing to ensure proper and full use of provided funds, with no anti-deficiency violation.

Monitors carryover amount in accordance with appropriate allowances, per Federal Regulations. Maintains automated budget/financial systems.

Prepares and distributes monthly statements for approximately 40 individual research accounts, discuss budget statements and projections with investigators, to answer their questions or make budget adjustments when necessary.

Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: Ad-hoc. Virtual: This is not a virtual position.

Position Description/PD#: Budget Analyst/PD09376O Relocation/Recruitment Incentives: Not Authorized