Associate Superintendent of Programs

Full Job Description

Associate Superintendent of Programs
Exempt Management Services (EMS) Band3

Full-Time Position
Washington Corrections Center (WCC)
Shelton, Washington

This position is exempt from Civil Service Laws

Please note this position is not allocated for telework and requires in facility work daily at WCC.

This recruitment may be used to fill current and future Associate Superintendent opportunities at Washington Corrections Center.

We are seeking a team member that is motivated to work together with Washington Corrections Center (WCC) staff and executive leadership team. As Associate Superintendent of Programs you will play a crucial role in our facility by partnering in the development of solutions that bring success and unity in our efforts to support our staff, safely operate our facility and improve public safety by positively changing lives. In this position you will provide leadership, planning and strategic vision while directing day-to-day operations of the institution.

Washington Corrections Center is located 35 miles west of Olympia, the state capital. WCC is a Reception and Diagnostic Center.

The facility is a medium, close, and maximum custody facility with the primary responsibility to process, test, and classify all adult male incarcerated individuals sentenced to prison in Washington State.

The facility has seven living units, and houses approximately 1,800 incarcerated individuals. There are approximately 500 incarcerated individuals screened and processed each month.

WCC also serves as the major hub for transportation of incarcerated individuals to and from facilities throughout the state.

Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

HOW TO APPLY
Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following:

• A completed application packet will include:
  • A cover letter outlining how you meet the qualifications for this position,
  • A detailed chronological resume,
  • At least (3) three professional references

- A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Incomplete application packages may disqualify an applicant from the application process.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting.

Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting.

All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Requirements

Under the direction of the Superintendent, the Associate Superintendent of Programs manages and directs all the daily on-site and off-site operations ensuring business is conducted in a manner consistent with established safety and security instructions.

Requiring sound correctional knowledge, skills and abilities of advanced level management work, the Associate Superintendent's scope of authority and impact encompasses the entire facility with significant impact both within and outside state government.

This position serves as a key member of the Superintendent's Executive Leadership team, serves as Superintendent designee during appointing authority absence.

The focus will be on strategic long-range planning and integration of work with consideration of tactical actions/plans necessary to implement local and department decisions.

Develops biennial budget decision packages while managing and controlling large portions of allotted facility budget.

Develops, implements and monitors policies, local operational memorandums, and procedures that provide operational and security direction for staff and incarcerated individuals.

Ensures compliance with department directives, mission, values, and key goals.

At the direction of the Superintendent, the Associate Superintendent of Programs will be responsible for the following areas: a variety of direct incarcerated individual services, including incarcerated individual work, education, training and activity programs, visitation program, volunteer programs, religious programs, incarcerated individual records, classification, PREA compliance, incarcerated individual management, operation of the general population, segregation and restrictive housing units, and coordinating the delivery of support services.

Responsible for establishing, maintaining, and enhancing relationships and partnerships within the community including local, city, and state agencies, law enforcement, Senator and State Representatives, and other influencing individuals and organizations.

Decisions made by this position involve daily routine operations of the facility and decisions made in emergent situations, which could have a significant legal, fiscal, and liability impact on the entire Department and State.

Associate Superintendents are accountable to:

• Act as the Superintendent's designee during appointing authority absences
• Plan, lead, organize, and control the daily work performed by the organization
• Administer, monitor, and oversee operations, safety, security, and emergency response activities in a correctional facility
• Ensure clean and safe facility operations
• Support effective communications throughout the organization
• Provide and manage 2-way communication between all levels of staff and incarcerated individuals
• Balance the facility mission and objectives within budgeted resources
• Maintain the highest standards of personal/professional and ethical conduct and support the state's goals for a diverse workforce
• Provide a working environment that promotes diversity and is free from discrimination and harassment
• Develop operational goals and working objectives and ensure those objectives are reached
• Promote an environment of public trust free from fraud, abuse of authority, and misuse of public property
• Respect and protect privileged information accessible through the course of official duties
• Ensure that no incarcerated individual or group of incarcerated individuals is given control or authority over other incarcerated individuals with the exception of active sanctions within the context of a Therapeutic Community
• Develop and direct implementation plans to respond to sudden shifts in custody and security requirements that require significant changes in policies, procedures, and staff training.
• Monitor application of federal and state laws, administration of rules, regulations, and orders of other agencies with jurisdiction
• Maintains a thorough knowledge of the Collective Bargaining Agreement (CBA) and ensures policies and procedures comply with the CBA
• Develop the Emergency Response Plan and manage staff training and drills to ensure institutional readiness to respond to a wide variety of emergencies
• Facilitate and encourage public information and education activities by conducting tours, speaking to community groups, and by providing written information concerning operations
• Encourage community agencies that the facility has contact with to participate in policy development, coordinated planning, and interagency consultation
• This position acts as the PREA Compliance Manager for the facility and has responsibility for overall compliance with federal PREA standards
• Duty Officer:
  • Serves in the capacity and makes decisions for incidents that occur at the facility level, on a rotational basis.
  • Determines how, in an emergency, incident, or significant event, the facility's operations are managed; authorizes activities and provides direction to all facilities and community corrections offices outside of normal business hours.

  Opens and assumes command of the Facility Emergency Operations Center (EOC) in the event of a major emergency or disaster.

  Serve as an Incident Commander during emergencies, with responsibilities to manage the facilities, response and recovery from critical incidents and significant events.

  Determines allocation of resources and personnel, management of the incident based on emergency protocols, and coordination activities with the facilities/offices and other federal, state and local agencies while communicating through Headquarters Duty Office and Emergency Operations Center (EOC).

  Qualifications

  What we need (required qualifications):

  • High School Diploma or GED Equivalent, and ten (10) years of Corrections work experience.

  - OR -

  • Satisfactory completion of two (2) years of college (60 semester or 90 quarter credits), and eight (8) years of Corrections work experience.

  - OR -

  • Bachelor’s Degree, and six (6) years of Corrections work experience.

  - OR -

  • Master’s Degree (MA) in sociology, psychology, social work, criminology, or closely related field, and four (4) years of Corrections work experience.
  *NOTE: Corrections experience means that the focus of the work is dealing directly with incarcerated individuals a majority of the time.
  **NOTE: All college credits and/or degrees will need to be from a college or university whose accreditation is recognized by the Council for Higher Education Accreditation (CHEA) or the US Department of Education or foreign equivalent. You will be required to provide an official college transcript within 30 days of hire.
  
  
  • Three (3) or more years broad based, progressive managerial, operational, or administrative experience, which includes supervisory experience in a multi-level custody, adult corrections environment and experience in at least five (5) of the following areas:
    • Emergency Management (Incident Command System) and contingency planning;
    • Prisons programs;
    • Sustainability;
    • Evidence-based programs;
    • Correctional practice,
    • Theory and law;
    • Budget administration and development;
    • Incarcerated individual classification processes and policy;
    • Labor relations;
    • Public relation methods and application;
    • Training and staff development; and/or
    • Experience working with unions.
  • Effective project management skills and Quality Improvement Analysis (critical thinking).
  • Organization and time management skills.
  • Conflict resolution skills and abilities.
  • Working knowledge of policies, procedures, CBA’s, WAC’s, and RCW’s.
  • Ability to be calm and thoughtful in emergent situations.

  
  What will make your application stand out (preferred qualifications):

  • A Bachelor’s Degree from a college or university whose accreditation is recognized by the Council for Higher Education Accreditation (CHEA) or the US Department of Education or foreign equivalent.

  One (1) year of experience in Unit Team Management.

  The Unit Team is a multi-disciplinary group of staff that manages the security, classification, and programs of all incarcerated individuals assigned to an incarcerated individual living unit.

  The Unit Team is typically composed of a CUS, Correctional Sergeant, Classification Counselors, a support staff, and Correctional Officers.

  Through the effective use of the unit team of the providing for a safe and effective unit operation.

  • Working knowledge of LEAN practices and how to apply them in a large-scale organization to improve business practices.
  • Experience in budget administration and development.
  • Experience working with minimum security camp incarcerated individuals to include off-site work crews.
  • Professional experience in working with mentally ill Incarcerated Individuals (I/I) and operations of an Intensive Management Unit/Intensive Treatment Unit.

  
  Special Requirements/Conditions of Employment:

  • This position is exempt from Washington’s civil service rules. Exempt employment is considered “at will,” and there are no contractual employment rights. Exempt employees serve at the pleasure of the appointing authority.
  • Maintain regular and reliable attendance.
  • Complete a felony disclosure form prior to employment and submit to a criminal background check.
  • Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service, and other required training.
  • Provide physical residential address and home telephone number to the Department of Corrections.
  • Become familiar and comply with all Department policies and procedures and Collective Bargaining Agreements as applicable.

  Additional Information

  Vision: Working together for safer communities.

  Mission: Improving public safety by positively changing lives.

  Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

  DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

  IMPORTANT NOTES:

  Please include a minimum of three (3) professional references with your application.

  A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

  If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details - This position is not allocated for telework

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email michelle.knox@doc1.wa.gov or call us at 360-549-5665. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.