Archivist, DHHS

Full Job Description

Are you ready for new challenges as well as looking to advance your career? This is a great chance to develop more skills, build relationships and help advance the mission of the Utah Department of Health and Human Services.

Why You Should Join Our Team
Besides working with a dedicated team of professionals who are dedicated to ensuring the public's safety, you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide a generous paid time off so you can spend more time with your family and have a positive work-life balance.

The Agency
Correctional Health Services is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For additional information about the Utah Department of Health and Human Services please go to this link. www.dhhs.utah.gov

Requirements

As the Archivist I for the Correctional Health Services Division, you will:

• provide records management services to State agencies including identification, description, appraisal, scheduling and classification of records; series and agency records management systems in accordance with State Archives policies;
• appraise and evaluate records for administrative, fiscal, legal, historical and research value;
• process permanent archival records for research use;
• research and respond to GRAMA requests of record;
• coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc;
• performs descriptive and subject cataloging; creates original cataloging systems;
• acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers;
• provides technical assistance on agency issues, services, program(s), and/or computer hardware and software, etc;

Qualifications

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• laws governing access to public and private records (Government Records Access and Management Act)
• principles, theories, and practices of records management
• develop and/or implement new policies/procedures/standards and/or rules/regulations
• principles, theories, and practices of archiving
• research methods, techniques, and/or sources of information
• speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• deal with people in a manner which shows sensitivity, tact, and professionalism
• principles theories and practices of micrographic technology

The Ideal Candidate
The ideal candidate will possess:

• experience with maintaining confidential information
• experience with GRAMA rules and laws
• records management skills
• work experience producing correspondence and ideas clearly, and concisely, in writing
• customer service skills, both in person and over the phone
• data entry skills and work related experience

Preferences

• Preference may be given to those with experience in GRAMA

Additional Information

• EffectiveJuly 1, 2021, State of Utah Employees must either reside in Utah or be in the process of relocating to within 30 days of their start date.

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

• DHRM rules apply for promotions and transfers.

• Only applicants selected for an interview will be contacted.