ADMINISTRATIVE SPECIALIST
Commander, Naval Information Warfare Systems Command (NAVWARSYSCOM)
FreshPosted Apr 7
✓ Fresh Listing
Posted: April 7, 2026 (0 days ago)
This job was posted recently. Fresh listings typically have less competition.
ADMINISTRATIVE SUPPORT ASSISTANT
Bureau of Naval Personnel
Department of the Navy
Location
California
Salary
$56,767 - $73,796
per year
Type
Closes
April 13, 2026
GS-5 Pay Grade
Base salary range: $33,878 - $44,042
Typical requirements: 1 year specialized experience. Bachelor's degree.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves providing administrative support to a naval education institute, handling tasks like setting up office procedures, coordinating with external agencies, managing procurement requests, and maintaining reference materials for supplies and costs.
It's a good fit for someone with at least a year of office experience who is organized, good at communicating, and comfortable using common computer programs to streamline daily operations.
No advanced degrees are needed, just practical skills in supporting a team in a government setting.
Key Requirements
- At least one year of specialized experience equivalent to GS-05 level in federal or equivalent private/public sector
- Knowledge of word processing, database, spreadsheet, financial, and procurement software
- Strong interpersonal skills, negotiation techniques, and effective verbal and written communication
- Ability to automate work processes to support administrative functions and program operations
- Experience using automated software to prepare various administrative documents
- Skill in establishing internal administrative procedures and controls
- Ability to coordinate procurement requests and maintain reference libraries for pricing and supplies
Full Job Description
You will serve as a ADMINISTRATIVE SUPPORT ASSISTANT in the DEFENSE RESOURCE MANAGEMENT INSTITUTE (DRMI) of NAVAL POSTGRADUATE SCHOOL.
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector.
Specialized experience must demonstrate the following: 1) Utilizing knowledge of word processing, database, spreadsheet, financial and procurement software; 2) Demonstrating ability to use interpersonal skills and negotiation techniques, in addition to communicating effectively in writing and verbally; 3) Automating work processes to support functions and program operations; and 4) Utilizing automated software to prepare a wide variety of administrative documents.
Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:
- You will establish internal administrative procedures and controls and advises the department of the practical and technical aspects of office administration.
- You will coordinate participant requests/requirements for assistance with outside agencies on official matters.
- You will receive all requests for procurement of goods and/or services.
- You will maintain a current reference library of pertinent pricing manuals for parts, supplies, and equipment commonly used within the Institute.
- You will coordinate with the Institutes financial analyst to assure all costing information is provided in a timely manner.
Check your resume before applying to catch common mistakes