Administrative Staff Assistant - Environmental Education

Full Job Description

About Seattle Parks and Recreation: Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools.

Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community.

We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate and enhance quality of life and wellness for children, teenagers, adults and seniors.

Delivering excellent customer service to all is a core value.

Equity & Inclusion: Seattle Parks and Recreation commits to advancing equity and social justice in our department and in every neighborhood by growing a dynamic and diverse workforce, developing strong investments, growth opportunities and beneficial partner strategies as we acknowledge and pledge to close disparities created by historical practices which often hindered workforce development, environmental justice, access to quality open spaces, programs and facilities.

#OneSeattle

About The Division: The Recreation Division eliminates barriers through responsive, exceptional recreation services.

We operate over 50 recreation facilities (community centers, teen centers, pools, school-based learning centers, environmental learning centers, and boating and sailing centers) and provide opportunities for people to play, learn, and lead healthy, active lives.

Our programs and events include fitness and athletics, licensed childcare and preschool, swimming and boating, youth development and job preparation, academic enrichment, and more; including programs designed for older adults and people with disabilities, as well as grant and partnership programs designed and implemented with immigrant and refugee communities.

With nearly 300 regular employees and a budget of nearly $40 million annually, Recreation is a major operation with significant impact on the communities we serve.

In addition to our current operations, we also strive to constantly improve the ways we serve Seattle’s residents, specifically through implementation of the SPR Strategic Plan, innovation in our facility staffing and programming approaches, and learning from national best practices and quality standards.

The Environmental Sustainability, Education and Engagement (ESEE) Unit is comprised of Camp Long, Discovery Park and Carkeek Park facilities and their programs as well as the Citywide Environmental Education Team staff and programing.

This position will report to the manager of the ESEE unit and is a part-time 20 hour/week position.

Under the general supervision of the ESEE Unit Manager, this position conducts research and data collection for special projects; manages and monitors program budgets; supports personnel activities; leads special programs and projects; prepares grants and contracts; oversees core office operations including reporting and cash handling; and supervises staff.

The role requires strong knowledge of office and budget practices and the ability to exercise sound judgment in applying policies to daily operational, budgetary, and personnel decisions.

Requirements

• Monitor and manage the unit's program budgets; authorize line-item expenditures; maintain accurate records of expenditures; and prepare financial status reports.
• Work with the Business Service Center (BSC) to create new contracts, import data to do analysis, adapt software to best fit for program data collection.
• Develop, coordinate, prepare and submit the annual budget for the unit, including budgets with the Associated Recreation Council’s advisory councils.
• Conduct research and data collection on special assignments and projects; coordinate the unit's response to inquiries and proposals from other sections of the department or other departments.
• Collect and analyze outcome assessment data and prepare evaluative and year end reports.
• Coordinate and direct a variety of office management functions and activities such as preparing purchase request for supplies and equipment; and develop and implement office procedures.
• Write and manage grants and contracts.
• Perform other related duties of a comparable level/type as assigned.

Qualifications

Desired Qualifications - You will be successful if you have the following experience, skills, and abilities:

• One year of experience in budget administration.
• One year directing a variety of office management functions and activities.
• One year of experience in administrative analysis.
• Two years’ experience writing, receiving and managing grants.
• Advanced software knowledge in Excel and use of pivot tables.
• Background in data analysis using databases such as MS Access.
• Experience writing contracts, partnership agreements and program reports.
• Knowledge of environmental and/or experiential education programming.
• Certificate or training in program evaluation.

Additional Information

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The full salary range for this position is $41.44 to $48.31 per hour.

Application Process

Please submit the following with your online application:

• A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement
• A current resume of your educational and professional work experience.

Who May Apply: This position is open to all candidates that meet the qualifications. Seattle Parks and Recreation values diverse perspectives and life experiences.

Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

Seattle Parks and Recreation encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check.

The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17and the City of Seattle Personnel Rule 10.3.

A driving history review may be conducted in compliance with SMC 4.79.020.Applicants will be provided an opportunity to explain or correct background information.

The City of Seattle offers a comprehensive benefits package including vacation time, 12 paid holidays, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Want to know more about Parks and Recreation? Check out our web page: Seattle Parks and Recreation - Parks | seattle.gov

SPR’s Core Competencies are:

• Accountability & Action: Holding yourself accountable for achieving goals, completing tasks, and delivering quality work. Demonstrating thoughtful initiative in actions and decision-making and promoting high quality standards.
• Equity and Inclusion: Supporting the goals of the Race and Social Justice Initiative and the City's commitment to workforce equity.
• Communication: Sharing and exchanging information and ideas with people in a variety of ways to help them understand and remember the information.
• Service: An ongoing commitment to base decisions and actions on the needs and priorities of the City.
• Teamwork: Participating as an engaged member of a team to achieve group goals. Effectively working with internal and external people to complete tasks and achieve work group goals.