Administrative Specialist II-BU (Chief of Police)

Full Job Description

The Seattle Police Department (SPD) is seeking a dynamic, detail-oriented Administrative Specialist II to join the Chief of Police Office. This position is responsible for performing a wide range of Clerical tasks as the front desk representative.

About the Department:

The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.

Requirements

• Answer phones and greet guests.
• Receive, screen and distribute mail.
• Act as liaison with the Mayor’s Office and Customer Service Bureau and manage the Customer Service Request System for tracking mail.
• Compose, edit and prepare correspondence – internal and public facing.
• Receive, screen and coordinate with appropriate department personnel in order to respond to telephone and in-person inquiries from the public and other city agencies.
• Maintain security of confidential records and file office correspondence/documents.
• Manage Inventory to keep the Office of the Chief Operations running smooth. This will include office supplies, first aid supplies and additional items.
• Train other/new administrative staff on the proper use of CSR program and other relevant applications
• Understand the different type of records and follow the record retention & record destruction guidelines.
• Schedule and maintain conference room calendars.
• Perform other related duties as assigned by Senior Executive Assistant to the Chief of Police.

Qualifications

Required Qualifications:

Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).

Desired Qualifications:

• Effective communication, interpersonal and problem-solving skills are highly desired.
• Flexibility and both a can-do and will-do attitude.
• Good judgment and discretion – this position is often the first face of the department for visitors.
• Ability to meet deadlines while managing multiple priorities.
• Ability to handle multiple incoming calls.
• Strong decision-making skills and the ability to complete job tasks independently.
• Knowledge of or ability to quickly learn the Police Department’s organizational structure, policies and procedures - Skills assessment may be administered to the top candidates.

Position Requirements:

• Must pass a Seattle Police Department background investigation.
• Must have a valid Driver’s license.
• This position is an onsite position; the employee is expected to perform work in person. Individual schedules will be based on agreement between the employee and their supervisor.

Additional Information

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

The full salary range for this position is $36.89 - $41.31 per hour.
New employees begin at Step 1 of the pay progression, which is $36.89 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.

How to Apply:

• Apply online at http://www.seattle.gov/jobs. Please refer to: Job# 2026-00438
• A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required.
• Incomplete applications will not be considered.

If you have any questions, please contact Roth Lim at Roth.Lim@seattle.gov.