Administrative Specialist II / Community Rehabilitative Services (Greenville)

Full Job Description

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community.

We are seeking an Administrative Specialist II who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness.

If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Greater Greenville Mental Health Center, 124 Mallard St, Greenville, SC 29601.

Under limited supervision, performs a variety of secretarial or administrative duties involved in the operation of the Community Rehabilitative Services (CRS) program. Requires the ability to plan, organize, develop and implement procedures necessary to maintain the work schedule.

Responsibilities for the Administrative Specialist II:

Responsible for all duties related to the CRS front office area to include scheduling/rescheduling patient appointments, signing patients in and out, front desk coverage, directing patients and visitors to the appropriate area, calling codes as needed.

Promptly responds to patient and staff correspondence.

Supervise the vehicle operator that is responsible for client transportation to include coverage, coordination and maintenance of daily patient transport schedule, completion of annual EPMS, and approving time in SCEIS.

Responsible for scheduling all clinic common areas to include group rooms, break areas, and auditorium. Post and update monthly schedule with changes on a regular basis. Send out monthly calendar to CRS staff for the CRS area.

Responsible for maintaining and updating schedule for patient laundry use to include maintaining stock of required supplies.

Provide coverage of administrative areas to include all front office areas, switchboard, and admissions as needed. Perform cashier duties and collection of fees paid.

Requirements

• A high school diploma. Related clerical experience may be substituted for a high school diploma.

Additional Requirements:

• A high school diploma and two years of clerical experience, or an associate degree in secretarial science or a related field; or 3 years of clerical experience.

Qualifications

• Bilingual abilities in English and Spanish (or another language) are a plus.
  

Additional Information

Post hire, employees must:

• Have the ability to exercise judgment and discretion in interpreting and applying office practices and procedures.
• Have considerable knowledge of correct English usage and medical terminology.
• Have working knowledge of care and operation of standard office and word processing and dictation equipment.
• Have the ability to communicate effectively, both orally and in writing.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment.

Please complete the state application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.