Administrative Specialist (Executive Operations Assistant)

Full Job Description

Announcement may be used to fill similar positions within 90 days of the closing date.

This position is also being announced concurrently under Merit Promotion (MP) procedures vacancy number: M26-AR-12869655-OEE.

Applicants who wish to also be considered under MP must apply to both vacancies separately.

About this agency Specialized Experience (Credit for Specialized Experience on resume must reflect 40 hours/Full-time per week for each period of work): GS-09: You must have one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the GS-07 level in the Federal Government or other equivalent pay systems.

Specialized experience includes: Experience providing administrative and operational support to senior leadership, including managing complex calendars, coordinating meetings and travel, and handling sensitive information with discretion; Experience preparing, reviewing, and organizing correspondence, reports, and briefing materials to ensure accuracy, clarity, and timely support for decision-making; and Experience supporting office processes and stakeholder coordination by maintaining records, assisting with process development, and providing research and administrative support for meetings, events, and special projects.

OR If you are substituting education for experience to qualify for at this level, you must have master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree.

OR If you are combining both education and experience to qualify for this level, equivalent combinations of education and experience are qualifying for this grade level.

For qualification determinations, your resume must contain the following for each work experience listed: Organization/Agency's Name Title Salary (series and grade, if applicable) Start and end dates (including the month and year) Number of hours you worked per week Relevant experience that supports your response to the specialized experience that is stated in the job announcement If your resume does not contain this information, your application may be marked as incomplete and you will not receive consideration for this position.

NOTE: Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications and your application may be marked as incomplete/ineligible and you will not receive consideration for this position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.

Be sure to note the number of paid or unpaid hours worked each week.

Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S.

accreditation for foreign study.

Please visit the following links for more information: http://www.naces.org http://www.fceatlanta.com Education must be accredited by an accrediting institution recognized by the U.S.

Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Additional information on the qualification requirements is outlined here. All requirements must be met by 02/05/2026, the closing date of the announcement. Major Duties:

This position is located in the Office of External Engagement, reporting to the Senior Vice President of External Engagement.

The Senior Vice President of External Engagement reports directly to the Chairman and President and provides leadership for stakeholder engagement, strategic partnerships, media affairs, marketing and branding, and congressional and intergovernmental relations.

The incumbent serves as an Administrative Specialist in a developmental capacity and is responsible for providing direct operational support and administrative analytical services to the Senior Vice President and other staff within the Office of External Engagement.

Duties include, but are not limited to: Assists with maintaining, reviewing, and improving office processes and workflows by documenting current practices and identifying opportunities for improvement.

Supports the development and updating of standard operating procedures (SOPs) to promote operational efficiency, consistency, and compliance across offices. Works under guidance.

Identifies the need to modify administrative processes and procedures to meet office requirements and assists in gathering, organizing, and analyzing data needed for the organization to implement new or revised requirements.

Supports management by providing relevant information and documentation to facilitate effective decision-making and smooth implementation of changes.

Maintains databases, spreadsheets, and official records to ensure accurate documentation and efficient operations.

Prepares and maintains complex calendars and schedules for the SVP or Chief and subordinate staff, including coordinating internal and external meetings, events, and travel arrangements.

Supports the efficient handling of logistics while maintaining appropriate confidentiality.

Provides liaison and coordination support between office leadership and internal/external stakeholders, ensuring effective communication and smooth workflow across the organization.

Prepares, reviews, and delivers correspondence, reports, and briefing materials with accuracy and clarity to support high-quality decision-making and organizational objectives.

Supports the planning and execution of high-profile meetings, events, and special projects by managing protocol requirements, conducting research and analysis, and providing comprehensive administrative assistance.