Administrative Services Specialist

Full Job Description

The U.S. Attorney's Office for the District of Oregon is seeking an Administrative Services Specialist position within our Administrative Division. This position is located in Portland, OR.

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-OR-12925595-MS.

GS-7: To be eligible at the GS-7 level, you must meet at least ONE of the following conditions as defined below: Specialized experience: One full year of specialized experience equivalent to the GS-05 level.

Specialized experience is defined as experience providing administrative support services such as purchasing supplies and equipment; overseeing property inventory; assist entering or tracking budgetary data and handling incoming and outgoing mail.

Education: Successful completion of one full year of graduate education in a closely related field (e.g.

Business, Finance); or Superior Academic Achievement: Possess a Bachelor's Degree or expect to complete the requirements for a Bachelor's degree within the next 9 months AND possess at least one of the following criteria: class standing in the upper third of the graduating class; an overall GPA of 3.0 OR at least a 3.0 based on courses completed during the final two years of my curriculum; a GPA of at least 3.5 based on the average of required courses completed in my major field OR based on the average of required courses completed during the final two years of my curriculum; OR election to membership in a national scholastic honor society.

Combining Education and Experience: Combination of successfully completed graduate education and experience may be used to meet total qualification requirements.

GS-9: To be eligible at the GS-9 level, you must meet at least ONE of the following conditions as defined below: Specialized experience: One full year of specialized experience equivalent to the GS-07 level.

Specialized experience is defined as experience entering or tracking budgetary data; preparing a variety of reports concerning the status of funds, expenses or obligations; and overseeing property inventory.

Education: One of the following types of education in a related field (e.g.

Business, Finance): Master's or equivalent graduate degree; OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B or J.D., if related.

Combining Education and Experience: Combination of successfully completed graduate education and experience may be used to meet total qualification requirements.

In order to qualify based on a combination, graduate education must be in excess of 1 full year.

GS-11: To be eligible at the GS-11 level, you must meet at least ONE of the following conditions as defined below: Specialized experience: One full year of specialized experience equivalent to the GS-09.

Specialist experience is defined as experience entering and tracking budgetary data; preparing a variety of reports concerning the status of funds, expenses or obligations; overseeing property inventory; planning and procuring office equipment, supplies, and/or furniture and projecting /analyzing space needs based on proposed initiatives, staff changes, and technology improvements.

Education: One of the following types of education in a related field (e.g. Business, Finance): Ph.D.

or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M, if related.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements.

In order to qualify based on a combination, graduate education must be in excess of 2 full years.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

As an Administrative Services Specialist in the United States Attorney's Office (USAO), District of Oregon, you will perform the following duties: Make purchases within delegated monetary authority.

Track obligations and expenditures. Analyze support services processes and procedures.

Provide support services in relation to space management, records, supplies and equipment, office security, internal controls, health and safety.

Administer a wide variety of administrative support activities, e.g., office moves, reorganizations, and communication system changes.

Project and analyze space needs based on proposed initiatives, staff changes, and technology improvements. Coordinate USAO special events, such as, press conferences or community outreach activities.

Oversee building facility related projects. Participate in property and equipment inventories.

Responsibilities will increase and assignments will become more complex as your training and experience progress.