ADMINISTRATIVE SERVICES ASSISTANT (OFFICE AUTOMATION)

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-WY-12895316-MS.

GS-06: To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level.

Specialized experience is performing a wide range of routine administrative and technical support duties for an office such as providing technical assistance sorting and retrieving data to produce documents and reports; preparing invoices and other fiscal items for payment; assisting preparing the budget and tracking expenditures; inputting data into electronic databases to track information.

GS-07: To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.

Specialized experience is performing a wide range of routine administrative and technical support duties for an office such as providing technical assistance and processing support on personnel actions and/or employee benefits; analyzing historical budget and financial data for budget preparation and tracking; preparing and reviewing invoices against contract schedules; inputting data and maintaining electronic databases; assisting in maintaining property records and/or conducting inventory.

Typing Requirement: To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors.

(A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

If selected for this position, you will join a well-respected team that is responsible for enforcing Federal Criminal and Civil laws that protect life, liberty and the property of citizens.

You will serve as an Administrative Services Assistant providing a variety of administrative and technical assistance.

Typical work assignments will include: Providing technical assistance and processing support to human resources specialists in one or more program area.

Providing technical assistance and processing support to budget analysts in one or more program area. Providing technical assistance and processing support in contracting activities.

Maintaining and extracting data from automated docketing databases and systems. Inputs information into databases and systems and updates records.

Preparing a variety of recurring and special reports, compiling data and obtaining required information. Assisting in a variety of administrative services activities.

Serving as an information receptionist for the office. Receiving visitors and refers each visitor to the appropriate person or office as determined by local procedure.

Preparing or assisting with travel authorization requests, ensuring the proper electronic approvals are attained. Preparing or assisting with travel expense vouchers in a timely manner.

Reviewing voucher submissions to ensure necessary receipts and correct funding information are submitted.

Responsibilities will increase and assignments will become more complex as your training and experience progress.