Administrative Officer

Full Job Description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements: Education: Ph.D.

or equivalent doctoral degree; OR 3 full years of progressively higher-level graduate education leading to such a degree OR LL.M., if related.

Graduate education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level.

To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of qualifying experience are: Experience ensuring all support activities related to timekeeping, preparation and processing of travel documents, conference planning, arranging teleconferences, solicitation of hotel and meeting space, equipment maintenance, mail processing, correspondence, responses to telephone requests for information, and other administrative tasks are completed correctly and in compliance with federal regulations.

Experience providing direction and guidance to others and organizing their work to ensure the most effective use of their time and resources.

Experience maintaining the calendars of agency management and scheduling appointments and meetings based on priorities involved, prior commitments and other time demands.

Experience reviewing and revising reports and operations manuals, forms, and correspondence for grammar, spelling, punctuation, sentence structure, clarity, and content accuracy and consistency.

Experience with the budgetary process, consolidating budget requirements within the office, preparing analyses, comparing requests with amounts available, logging and maintaining files of requests, monitoring the budget and recommending actions to avoid funding deficiencies.

OR Combination of Education and Experience: Have a combination of education and experience.

This experience must have equipped you with the qualifications to perform the major duties of this position as described above. If applicable, credit will be given for paid and unpaid experience.

To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.** Major Duties:

Maintains a data entry system for the systematic recording of project requests and executive correspondence issued by the Director to the Assistant Directors of the Human Resource Management Division (HRMD)AC.

Advises and provides guidance to staff handling administrative support matters.

Assists with moving/processing travel authorizations, acting as a resource for the Deputy Assistant Director (AD) or Senior Deputy AD and Executive Assistant.

Responds to inquiries directed to the AD's office from Bureau of Prisons (BOP) staff or other Department of Justice (DOJ) and congressional staff.

Compiles the weekly activities reports, both internal and external to the BOP, for the division based on information obtained from the various branches.

Logs, assigns, tracks and proofreads Congressional correspondence responses prior to final review by the Executive Assistant.