Administrative Officer

Full Job Description

The position is located at a Department of Veteran Affairs (VA) medical facility.

The purpose of the position is to perform administrative functions that include administration, human resources management, budget and finance, management analysis, office support services, document control, and logistics, in support of the Chief Nurse(s) in Nursing Services.

The incumbent reports directly to the Chief Nurse of assigned Nursing service. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/27/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization.

Qualifying experience includes: creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); accurately preparing timecards for submission and processing; managing and balancing financial aspects of general fund control points and purchase procedures; and performing various human resources/personnel management duties related to recruitment, and experience with budgeting, planning, and using Microsoft (MS) Word, MS Excel, MS PowerPoint, TEAMS, and MS Outlook programs with intermediate to advanced facility and skill.

OR Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B.

or J.D., if related OR Combination: Applicants may also combine education and experience to qualify at this level.

Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9.

You must have a combination of specialized experience and education beyond 1 full year of graduate level education.

You will be rated on the following Competencies for this position: Administration and Management Financial Management Contracting/Procurement Human Resources Management Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending.

No special physical qualifications are required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

The core duties of the position include the following: Interprets administrative policies, develops local policies, defines administrative requirements, provides advice to management on related issues.

Oversees a variety of administrative programs, including the distribution and dissemination of incoming mail, internal controls, records management, publication and forms.

Identifies and resolves process issues which may affect the service's ability to meet program goals and target performance measures.

Assists in preparing and evaluating future scheduling projections and anticipating future workload requirements to forecast appropriate staffing levels.

Discusses pertinent issues with operating personnel to determine the impact on new or revised guidance on current operations.

Obtains and monitors the use of services, supplies, and equipment to include contract management.

Serves at the service point of contact for all human resources actions; ensures the movement and timely completion of all hiring actions.

Assists service with tracking and completion of required competencies, staff training, and required employee documentation: annual reviews and proficiencies.

Collects, analyzes, and prepares data reports to support data-driven decision making. Provides advice and guidance on the interpretation and application of administrative directives and instructions.

Provides administrative planning and oversight for a variety of programs to ensure survey readiness and compliance with VA initiative and accreditation bodies such as The Joint Commission, OIG, and Long-Term Care Institute.

Establishes budget processes for the Service; analyzes and interprets pertinent financial data such as contracts, productivity, overtime expenses, and running balance reports.

Prepares detailed requests for Resource Management Committee consideration (new position, vice position) that include sufficient data and justification to warrant approval.

Serves as the service point of contact for information dissemination and all incoming communication on behalf of the service and Chief Nurse.

Work Schedule: Based on the needs of the service Telework: Ad-hoc Telework eligibility will be discussed during the interview process. Position Description/PD#: Administrative Officer/PD70759A