Administrative Officer

Full Job Description

The Administrative Officer position is located in Prosthetics & Sensory Aids Service, at the Charles George VAMC in Asheville, NC.

The Administrative Officer in Prosthetics & Sensory Aids Service Line (PSAS), participates in the overall decision making, policy development and planning for the management of the Prosthetics & Sensory Aids Service Line at the Charles George VA Medical Center, located in Asheville, NC, Franklin CBOC, Hickory CBOC, and Rutherford County CBOC.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/11/2026.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:Specialized Experience: You must have one (1) full year of specialized experience equivalent to the GS-7 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of an Administrative Officer, and that is typically in or related to the work of this position.

Specialized experience includes: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations.

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B.

or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application.

Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have a combination of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements.

NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

You will be rated on the following Competencies for this position: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary and is usually accomplished while seated at a desk or table, typically in an adequately lighted and climate controlled office.

Some standing, walking, bending and lifting (up to 40 lbs.) is required.

Physical exertions including stretching, reaching and pulling or pushing cares occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties and responsibilities include: Fiscal Management: Prepares Prosthetics facility budget projections based on studies of past expenditures, knowledge of the team's requirements, changes which have occurred in workload, and future goals of the team which involves working closely with the section heads in assessments, forecasting and determination of their specific needs.

Records and organizes documents relating to expenditures to provide accurate and timely data and immediate visibility concerning availability of funds.

Equipment Accountability: Is designated by the Chief of Prosthetics & Sensory Aids Service as the responsible official for all property assigned to PSAS and assures that all necessary equipment is included in the preventive maintenance program.

Conducts inventory of CMRs. Assembles and analyzes equipment needs, after coordination with program coordinators; prioritizes equipment needs.

Serves as liaison between Facilities Management Service and PSAS for all equipment orders, deliveries and problems that may arise.

Space Utilization/Management: Conducts analysis of space requirements for PSAS in coordination with program coordinators.

Prepares requests and justification of space requests for Space Committee review. Requests include telephone, additional equipment, and furnishing and fixture requirements.

Personnel Management: Incumbent serves as the administrative resource and clearing point for PSAS for personnel management actions.

This often requires dealing with procedural problems of a novel or unusually sensitive nature.

This includes providing technical assistance and advice, maintaining necessary controls and suspense files; compiling and submitting necessary paperwork for appointment and staffing purposes, professional standards board actions, employee clearances, placement, follow-ups, merit promotions performance awards and evaluations, classification actions, counseling and disciplinary actions; maintaining knowledge of VA AFGE Master Agreement and coordinating AFGE involvement in personnel related matters, etc.

Performs other related duties as assigned. Work Schedule: Full-Time, Monday - Friday, 8:00 am - 4:30 pm Telework: Not Available Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD044240 Relocation/Recruitment Incentives: Not Authorized