Administrative Officer

Full Job Description

About the Position: Serves as the Administrative Officer for a Project Office performing duties in the areas of: administrative management, budget formulation and obligation tracking, purchasing, and personnel management.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities. ???

Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes 1.) Experience in providing administrative support to include preparing reports, interpreting regulations/directives/policies, and composing correspondence; AND 2.) Experience monitoring obligations and expenditures related to an office budget.

This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).

OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12.

Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Major Duties:

• Ensures all administrative priorities are met and are in accordance with Operation Manager's goals.
• Advises the Operations Manager of changes in interpretation, requirements and application of administrative regulations by higher authority, which affects the operation of their respective departments.
• Serves as the budgetary authority, responsible for preparing and justifying the Project office's budget coordination and management. Formulates, reviews and revises annual operating budgets for the Project Office.
• Monitors obligations and expenditures throughout the execution phase of the operating budgets.
• Provides time and attendance reporting, mail, typing, correspondence, filing, supply, purchasing, warehousing, property accounting and clerical support to the Project staff.
• Directs preparation and submission of required employment forms and requests for personnel actions as initiated by supervisors, including required justification or explanatory data.
• Purchases a variety of administrative and general construction supplies, equipment, materials, and services through informal open market purchases needed for administrative, operation, improvements, replacements and maintenance activities.