Administrative Officer

Full Job Description

The Administrative Officer is an advanced position within the Environmental Management Service (EMS) intended to provide extensive support and experience regarding the large scale of operations.

Then incumbent will have a foundation of technical skills in Environmental Sanitation, Textile management, Integrated Pest management, Waste Management, and Interior Design.

General management skills in the areas of resource and work force management are required.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/30/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

***Note - time-in-grade and specialized experience/education are two separate requirements*** You may qualify based on your experience and/or education as described below: You will be rated on the following Competencies for this position: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

Specialized Experience is defined as: Experience with qualitative and quantitative techniques for assessing the effectiveness, efficiency and productivity of administrative, technical, and clinical programs; Experience in operations used to manage equipment, personnel, contracts, and communications; Data management techniques and maintenance of documentation and records; Experience with financial management and accounting practices for budget development, justification, and administration; Personnel management including recruitment, contract development, credentialing, maintenance of certification, and maintenance of personnel files; Experience with contracts and service line agreements and development of collaborative relationships; Experience with administrative policies, regulations, directives and principles used to administer VHA health care programs; Experience using Microsoft (MS) Word, MS Excel, MS PowerPoint, TEAMS, and MS Outlook programs with intermediate to advanced facility and skill.

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D.

or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. in a field related to this position.

(Transcripts must be submitted with application) OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond graduate level education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements.(Transcripts must be submitted with application) ***A supervisory/managerial probationary period may be required.*** You will be rated on the following Competencies for this position: Analytical Reasoning Budget Administration Communications Leadership Planning and Evaluating Quality Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: This position requires the incumbent to have the ability to commute to work daily, be physically able to ride long distances while traveling to all Lexington VA Healthcare System facilities, and the ability to be in a seated position at a workstation for long periods of time.

The incumbent will be required to routinely walk long distances throughout the facility and must by capable of occasionally lifting 25 pounds or less.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

• Duties include, but may not be limited to the following: manages the administrative and timekeeping operations of the entire service assigns work to subordinates, delegates authority as appropriate, and holds staff accountable for their performance presents of behalf of the service chief, administrative views, policies, decisions, and other relevant considerations develops positions descriptions, recruitment packages, develops interview questions and scoring guidelines, convenes interview panels, serves on panels as appropriate/needed, summarizes recommendations regarding expansion or additional staffing requests for Resource Council review monitors all accounting transactions and cash flow as budgetary demands on control point frequently requires incumbent's advice on increases or decreases of purchase for reconciliation with budget limitations collects, develops, and analyzes cost data relative to operations performs technical, administrative or professional work involving managing, administering, operating or supporting services and programs related to the operation and safety of federal facilities develops contract specifications, evaluates technical proposals for solicitations to determine competitive range, certifies work is completed in accordance with state, local, and federal regulations as well as contract terms develops and applies a program of management review appraisal and improvement leads contract agreements and amendments by frequently communicating with contracting officers and vendors determines the need for and allocating of resources, coordinating program efforts with other internal activities, and program management officials determines long-range, intermediate, and short-range program goals coordinates and supports administrative functions for highly sensitive matters such as peer reviews, disciplinary actions, congressional cases, VISN suspense, institutional disclosures, EPS inquiries, fact findings, administrative investigation boards, etc coordinates with other Medical Center programs and activities as directed by the Chief coordinate activities with other Medical Center programs and activities serves as the primary Contracting Officers Technical Representative for al EMS managed contracts functions as ordering clerk for all Fund Control Points (FCP) responsible for processing most payments advises the service chief of needed alterations in procurement packages and suggests alternative spending plans Work Schedule: Monday - Friday 7:00am-3:30pm Position Description/PD#: Administrative Officer/PD30537-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized