Administrative Officer

Full Job Description

Joining the Secret Service Office of Human Resources will allow you to provide day-to-day management of a variety of administrative functions.

For definitions of terms found in this announcement, please click here.

To be considered qualified for this position you must meet the following qualification requirements for the respective grade level in which you are applying.

You qualify for the GS-11 level if you possess one year of specialized experience equivalent to the GS-09 level performing duties such as: Coordinating administrative office functions such as initiating personnel actions, procuring office supplies and equipment, property inventory and records management.

Developing various communications to include correspondence, memos, reports, or operating procedures.

Advising staff on the completion of administrative functions to ensure accurate completion of duties. Utilizing a variety of automated office applications, tools, or systems. OR Ph.D.

or equivalent doctoral degree, LL.M., or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR A combination of education and experience may be used to qualify for this position if the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12.

Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

You qualify for the GS-12 level if you possess one year of specialized experience equivalent to the GS-11 level performing duties such as: Administering financial transactions, budget expenditures, procurement requests, records management, and inventory control.

Analyzing administrative policies and procedures to identify inefficiencies and making recommendations to improve organizational operations.

Advising stakeholders on administrative policies and procedures to resolve administrative issues. Developing various communications to include correspondence, memos, reports, or operating procedures.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Time-In-Grade requirements also apply to current competitive service employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

NOTE: All current or former Federal employees must provide a copy of their SF-50, "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility.

The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted). You may need to submit more than one SF-50 to comply.

The qualification requirements listed above must be met by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Major Duties:

The selectee will serve as an Administrative Officer in the Office of Human Resources.

Typical work assignments include: Managing a variety of administrative operations including, but not limited to financial/budget administration; billing; travel and credit card purchases; training; audit and inspections; recruitment; evidence and inventory controls; property inventory; record management; and human resources management and administrative functions; and other functions, as assigned.

Reviewing and analyzing administrative policies, clarifying guidelines, and making recommendations for changes to administrative policies and procedures for operational clarity.

Responding to administrative issues, inquiries and resolving a variety of conflicts regarding administrative policies and processes.

Utilizing best practices in performing a variety of financial and administrative reporting systems to process financial/budget transactions, travel, purchasing, credit card transactions and personnel actions.

Utilizing a variety of office automated programs, applications, tools, and systems to generate reports, graphics, charts, graphs, and PowerPoint presentations; metrics and data analytics that can be used by senior-level stakeholders to communicate initiatives; budget formulation and allocation of resources; and administrative policies and procedural changes.

Advising internal and external stakeholders on all procedural and administrative functions; preparing responses and providing guidance on actions.

Applying for this exciting opportunity to impact the United States Secret Service mission to successfully complete investigations, review cases of misconduct, provide recommendations and ensure compliance with regulatory requirements.