Administrative Intern (As Needed)

Full Job Description

Provides short-term administrative support to a City department, division, function and/or special project. Assists in performing specific and miscellaneous duties, as assigned.

Works under the administrative supervision of a professional or management staff member who outlines work, frequently reviews work in progress and carefully reviews work upon completion.

NOTE: The current vacancy is in the Department of Transportation. The eligibility list that will be established from this recruitment will be used to fill any Administrative Intern (As-Needed) vacancies that occur throughout City departments during the life of the list. This is a temporary position without benefits.

Requirements

Conducts field investigations and surveys of various organizational and administrative studies.

Gathers, complies and conducts analysis of data for departmental studies and/or projects.

Prepares charts, tables and diagrams.

Maintains applicable records and files, as assigned.

Performs administrative and clerical duties, as assigned.

Performs other related duties, as assigned.

Qualifications

Knowledge of:

Principles and practices of public administration
General research and analysis methods and techniques
Basic office procedures and standard office equipment
Effective customer service techniques

Ability to:

Follow oral and written instructions
Communicate effectively both in writing and orally
Research and interpret complex technical information
Write clear and concise reports
Perform mathematical calculations
Provide effective customer service
Establish and maintain effective and cooperative working relationships with City employees and the general public

Skill in:

The use of a personal computer and applicable software applications
Reading, writing and communicating in English at an appropriate level
Basic mathematics

Education, Training and Experience:

Graduation from high school or the equivalent.

Must be a student in good standing at an accredited college or university with major course work in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university.

NOTE: You must upload and attach a copy of your college level transcripts (official or unofficial) with your online application. Failure to do so will result in your application being disqualified.

Additional Information

How to Apply:

Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.

All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Background Investigation:

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community.

As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive.

Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law.

We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.