Administrative Officer
Veterans Health Administration
FreshPosted Apr 6
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Posted: April 6, 2026 (1 day ago)
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Administrative Coordinator I (61035142)
State of South Carolina
Department of Transportation-Headquarters
Location
South Carolina, 29201
Salary
$43,680 - $66,800
per year
Type
Closes
April 20, 2026
SES Pay Grade
Base salary range: $147,649 - $221,900
Typical requirements: Executive-level leadership experience. Senior executive qualifications required.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves supporting the Capital Improvements Office at the South Carolina Department of Transportation by handling tasks like creating spreadsheets and databases for facility tracking, managing budgets and payments for projects, auditing contracts, and ordering office supplies.
It's a good fit for someone organized and detail-oriented with experience in administrative support, who enjoys working with numbers and ensuring everything runs smoothly in a government office setting.
Key Requirements
- High school diploma
- 1.5 years of relevant experience in business management, public administration, or administrative services (or equivalent)
- Valid motor vehicle operator's license
- Proficiency in Microsoft Excel for spreadsheets and databases
- Ability to manage and monitor budgets and financial reports
- Experience with auditing contracts and processing payments
- Strong organizational skills for coordinating office activities and documentation
Full Job Description
Monitors on a monthly basis, the annual budgets associated with Capital Improvements and reports the status of the budget to the Capital Improvements Manager. Monitors individual project budgets on a monthly basis and reports findings to the assigned Project Manager and Capital Improvements Manager. Prepares budget transfers, when necessary, to ensure proper accounting codes are applied.
Logs, research, tracks and records consultant and contractor payment applications to create an auditable record of all payments made by the Capital Improvements Office.
Audits Indefinite Delivery Consulting and Construction Contracts quarterly. Reviews the quarterly audit with the Capital Improvements Manager and submits a quarterly IDC report to the Office of the State Engineer and DOT Procurement Officer.
Monitors and maintains office supplies and prepares requisitions for new supplies/equipment, coordinates personnel activities for the Capital Improvements Office.
Composes and acquires related documentation to complete various forms and correspondence such as Travel Expense Claims, Travel Requests, Form 608 for payments, and Form 3025 for Departmental Transfers. Assigns appropriate charge codes and checks calculations in order to transmit payment.
Reviews the SCIRF annual report and reconciles against the SCDOT Facility Database. Performs other related duties as assigned.
Requirements
A high school diploma and one and one-half (1.5) years of relevant experience in business management, public administration, or administrative services; or an approved acceptable equivalence. A motor vehicle operator's license is required.
The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.Additional Information
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.Check your resume before applying to catch common mistakes