Administrative Coordinator

Full Job Description

Applications accepted from: ALL PERSONS INTERESTED

Division/Section: Marketing, Communications, and Customer Experience Division (MCCx)
Workdays & Hours*: Monday - Friday, 8:00am to 5:00pm, occasional Weekend and Holidays (*Subject to change)

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

As part of the Marketing, Communications, and Customer Experience (MarCommCx) Division, the Public Art Program acquires, oversees, directs, and maintains the public art collection and cultural programming at Houston Airports.

The Houston Airport System’s mission is to connect the people, businesses, cultures, and economies of the world to Houston.

The MarCommCx Division supports this mission by creating strategies that enhance passenger experience, maintain a positive external image, and deliver engaging programs for travelers.

Reporting to the Senior Division Manager, Public Art Program the Administrative Coordinator will oversee all day-to-day aspects of Collection Management – installation, maintenance, condition assessment, conservation, relocation, cataloging, database, and documentation at Hobby Airport (HOU).

The position provides comprehensive administrative and operational support to the Public Art Program at Houston Airports.

In addition, this position oversees the Civic Art Collection and supports cultural programming across all airport campuses.

Interested candidates should be comfortable in making key decisions, identifying challenges and problems, and initiating solutions.

The role requires strong organizational skills, attention to detail, and the ability to coordinate multiple projects at once while collaborating with internal and external stakeholders.

Must be self-motivated and comfortable to take ownership of projects.

The Administrative Coordinator duties will include but are not limited to:

• Full Program Coordination and Collection Management of all art and decor objects (once acquired and curated) including installation, maintenance, condition assessment, conservation analysis, art handling, documenting, cataloging, data base, signage and other passenger interfacing at Hobby Airport and IAH, when necessary.
• Responsibility for ongoing HOU art projects including communicating with stakeholders, problem solving, supervising artists, contractors, and sub-contractors, and providing updates to Senior Division Manager, Public Art Program (HAS Art Curator) and HAS Leadership on a consistent basis.
• Develop and implement maintenance schedules; Assess conservation needs for the nearly 400 works of art owned by the City at Houston Airports, and initiate care and cleaning of art objects at all HAS facilities and terminals.
• Actively partner with HAS Custodial and Maintenance to oversee cleaning of adjacent art areas, refurbishing of painted walls and surfaces, inform stakeholders of related needs.
• Maintain the Public Art Program database and archives (digital and hard copy), maintaining accurate inventory of the Civic Art Collection, including condition reports and appraisals.
• Facilitate art handling, transportation, storage, and installation as needed.
• Provide operational and logistical support for Artist in Residence and Airport Art Ambassador programs, including artist orientations, studio setup, production support, and program direction.
• Support Houston Airports performing arts program and other cultural programming needs.
• Work with contractors, artists, and internal departments including architects, Infrastructure Division, Building Standards Group, aviation partners, for site-specific commissions and installations within construction projects.
• Engage with community and governmental stakeholders as needed and as directed.
• Respond and react promptly to requests from senior leadership and communicate progress and concerns through the chain of command.
• Initiate expansion of didactics and name tag program, updating and expanding all posted and printed information in English and Spanish.
• Analyze the overall accessibility of the Public Art Program and implement strategies to make the program more accessible to the widest number of passengers.
• Inform Marketing and Communications teams on new installations and location changes for promoting.
• Track inventory, organization, and readiness of tools, supplies, and storage areas supporting the Program.
• Execute décor needs for administrative buildings and common use spaces.
• Represent the Senior Division Manager, Public Art Program when necessary.

Requirements

None

Qualifications

PREFERENCES

Preference given to applicant with related public art program coordination and collection management experience, Spanish speaking language skills, ability to lift objects weighing up to 50 pounds, familiarity with basic tools, proficiency with related computer software and programming, capacity to both sit and/or walk for extended periods of time.

Additional Information

SELECTION/SKILLS TESTS REQUIRE
The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION Yes
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 24

SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842.

If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.