Administrative Officer
Veterans Health Administration
FreshPosted Apr 8
✓ Fresh Listing
Posted: April 8, 2026 (1 day ago)
This job was posted recently. Fresh listings typically have less competition.
Administrative Assistant
City of Houston
Houston Airport System
Location
Houston, Texas, 77002
Salary
$23.10 - $29.15
per hour
Type
Closes
April 16, 2026
Job Description
Summary
This job is for an administrative assistant in the security and badging section of Houston's Hobby Airport, where you'll help the team by writing reports, managing payroll, and handling day-to-day office tasks to keep operations running smoothly.
It's ideal for someone organized and detail-oriented who enjoys supporting a team in a secure airport environment without heavy physical demands.
You'll need to pass background checks to get necessary security access within six months.
Key Requirements
- High school diploma or equivalent (implied for administrative role)
- Strong written communication skills for drafting reports and correspondence
- Proficiency in office tools and technology for document editing and payroll processing
- Ability to interpret and apply rules, policies, and procedures
- Organizational skills for managing documents, inventory, and records
- Experience with budget preparation, monitoring, and administrative research
- Obtain required security badge access, including CBP, within 6 months of hire
Full Job Description
Applications accepted from: ALL PERSONS INTERESTED Division/Section: Houston Airport System – Hobby Security and Badging
Workdays & Hours: ***MONDAY - FRIDAY 8:00AM- 5:00PM *** (SUBJECT TO CHANGE)
PURPOSE OF DIVISION
The purpose of HOU Airport Security is to maintain a safe and secure environment for the traveling public and employees at HOU.
This group ensures the airport maintains compliance with the TSA-approved Airport Security Plan, as well as TSA-mandated rules and regulations.
We act as Subject Matter Experts during security emergencies and assist with the planning, training, and carrying out of mitigation efforts to reduce the threat level to HOU and enhance the overall airport security posture.
PURPOSE OF POSITION
The purpose of the Administrative Assistant for Security and Badging Operations is to assist these business units and their manager in drafting reports and other correspondence utilizing Houston Airport System technology and tools as requested by the Assistance Director of Operations.
The Administrative Assistant will also be responsible for overseeing the entire department’s payroll and implementing necessary corrections before timecards are closed for payroll processing.
“Candidates must be able to obtain ALL security REQUIRED BADGE ACCESS INCLUDING CBP ACCESS within 6 months from the hire date.”
The responsibilities of this position include, but are not limited to:
• Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations.
• Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format.
• Prepares periodic and special reports; compiles information and maintains department reference information.
• Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
• Organizes inventorying, cataloging, retention and retrieval of department documents.
• Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management.
• Conducts administrative research and long-range planning studies on special management activities. • Assists with department budget preparation and monitoring.
• Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations. • Performs other duties as requested.
WORKING CONDITIONS:
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
PHYSICAL EFFORT: The position is physically comfortable; the individual has discretion about walking, standing, etc.
WORK ENVIRONMENT: There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
PHYSICAL SKILL: Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
Requirements
EDUCATIONAL REQUIREMENTS:Requires a Bachelor’s Degree in Business Administration, Liberal Arts or a related field.
EXPERIENCE REQUIREMENTS:
One year of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
No license requirements.
Qualifications
Preference will be given to applicants previous Aviation Industry experience. Experience with Kronos and other payroll systems functions is a plus. Proficient with Microsoft Word and Excel.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **
Additional Information
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE - 17
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting:
http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1858.
If you need special services or accommodations, call 281-233-1858 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit:
https://www.youtube.com/watch ?v=EDWLV sJFoM
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Check your resume before applying to catch common mistakes