Administrative Assistant Police ( Risk Management Unit)

Full Job Description

The Administrative Assistant is part of a team dedicated to the upkeep of the Detroit Police Department (DPD) through policy implementation and research based on evidence, best practices, and model policing.

This position has a heavy focus on coordinating with other agencies to ensure that DPD is well knowledgeable on staffing, policy implementation, technology deployment, and community trust.

Additionally, this position is responsible for completing general clerical tasks to ensure proper organization of the Chief's Office.

The Administrative Assistant will work closely with DPD’s leadership to make sure the scope and direction of the unit align with the Department’s mission.

Special Note: This is an at-will appointment, and the candidate selected serves at the pleasure of the Chief of Police.

Requirements

Essential and other important responsibilities and duties may include, but are not limited to, the following:

1. Analyzes departmental processes, operations, and data to identify existing problems, and recommends solutions.
2. Evaluates the efficiency of existing procedures and make recommendations for quality improvement.
3. Determines the form, content, and appropriateness of activity reports.
4. Prepares and reviews activity reports, personnel transactions, and material requisitions.
5. Reviews documents to ensure adherence to the appropriate format.
6. Studies assigned problems such as the source of funds or major procedural problems and makes reports and recommendations.
7. Outlines the objective to be attained.
8. Determines material and time requirements for completion of projects.
9. Prepares reports.
10. Represents the Department in contact with professional organizations, private concerns, and governmental agencies, regarding departmental activities.
11. Smartsheet/Excel
12. Maintains confidential information.
13. Assist the Board Secretary, Board Attorney, and other staff with meeting preparations, Board minutes, legal documents, and research.
14. Performs all other administrative duties as assigned.
15. Completes research requests on best practices from other police agencies in a timely manner at the request of Department leaders and staff.
16. Maintains and organizes files, drafts, and documents, conducts research, and gathers pertinent information.
17. Analyzes departmental processes, operations, and data to identify existing problems and recommend solutions.
18. Establishes and maintains relationships internally and externally with stakeholders and law enforcement personnel.
19. Spearheads the completion of the DPD Annual Report.
20. Manages and completes Freedom of Information Act (FOIA) requests.
21. Assists departmental personnel with meeting preparations, scheduling, and research.
22. Organizes the day-to-day operations and special projects.
23. Other duties as assigned.

Qualifications

Completion of a Bachelor’s degree in business, law, labor relations, public policy, criminal justice, organizational development or closely-related area of study, or other combination of education and training to warrant equivalent recognition.

Three to five years of increasingly responsible work experience in coordinating general business activities and performing clerical duties in criminal justice, research, and/or policy related industries.

Experience with a police agency is preferred. Equivalent combinations of education and experience may be substituted to meet the education and experience requirements of this position.

Additional Information Excellent writing skills Ability to build and sustain relationships with individuals, businesses, and organizationsEffectively communicate, both verbally and writtenExtensive knowledge of the policies and practices of DPDAbility to pay close attention to detailSkilled in utilizing business acumen to analyze and solve problemsAbility to use common office word processing, database, and spreadsheet software, including the internetAbility to work in a self-directed mannerAbility to manage priorities in a fast-paced environment