Administrative Assistant, Office of Gaming Laboratory Operations

Full Job Description

Are you a detail-oriented professional who thrives in a fast-paced office environment? The Pennsylvania Gaming Control Board (PGCB) is looking for an Administrative Assistant with a hard work ethic to join us in our mission of ensuring integrity of legalized gaming in Pennsylvania through its responsibility for tracking, reviewing, and processing of correspondence, submissions, and approvals to games and applications/platforms for regulatory compliance by GLO on behalf of PGCB. This position supports the Bureau of Gaming Laboratory Operations (GLO) by providing essential administrative support, ensuring efficient office operations. Take your career up a notch with us!

Requirements

As an Administrative Assistant, you will be responsible for processing new game, platform, and application submissions.

This includes retrieving electronic submissions, entering the submissions into the tracking database, and creating electronic files.

Work involves updating submission files, reviewing initial submission paperwork, documenting certifications, and contacting manufacturers to request corrections as needed.

Attention to detail and effective communication skills are key as you will have the opportunity to assist with planning and scheduling of quarterly meetings, to include confirming staff availability, meal planning/ordering, training room setup/cleanup, assisting staff with hotel reservations and parking, as well as assisting with in person meetings by greeting, signing-in, and escorting outside attendees.

Additional responsibilities include:

• Reviewing approval letters for accuracy and proper formatting
• Maintaining up-to-date databases
• Documenting and assisting with processing revocations of game and platform approvals
• Updating distribution lists and outlook group email lists of manufacturer contacts
• Coordinating, scheduling, and receiving lab deliveries
• Completing a wide variety of administrative tasks to ensure efficient operations

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Additional Requirements:

• You must possess a high school diploma.
• You must have four or more years of relevant work experience.
• You must have experience answering phone lines for a large office or agency.
• You must have the ability to utilize and understand Microsoft software include Word, Excel, Outlook, and Teams.
• You must have experience working for a Board of Commissioners or executive level positions.
• You must be able to perform essential job functions.

Legal Requirements:

• Employment is contingent upon the completion of a Personal History Questionnaire with a thorough background investigation, including drug screening and the subsequent review and approval by the Board.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.