Administrative Assistant III

Full Job Description

Loudoun County Fire and Rescue is comprised of approximately 847 employees and 1,127 active operational and administrative volunteers. The Department is a growing organization that serves a large and diverse population located 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services to approximately 400,000 residents within a 520 square mile area. Additional information about the Department can be found at www.loudoun.gov/fire.

We seek to hire a highly motivated, effective, and diverse workforce to meet the needs of the County’s residents, visitors, and business community, and support the Department’s core values of Teamwork, Integrity, Professionalism, and Service. Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package. Additional information can be found at www.loudoun.gov/benefits.

Requirements

The Department seeks qualified applicants for a regular, full-time position as an Administrative Assistant III in the Office of Budget, Finance, & Administration. The successful candidate will serve as the department’s P-card Liaison and will provide support to the finance and procurement team.

Functions of the position included, but are not limited to, the following:
• Reviews, approves, and codes p-card charges into the County’s financial system.
• Manages, maintains, and distributes all p-cards and serves as the p-card liaison, working closely with county procurement.
• Reconciles monthly reports and documentation for all department p-card activity.
• Manages and maintains the department’s p-card documentation and procedures.
• Educates and trains staff on state procurement laws and appropriate documentation as they relate to p-card acquisition and use.
• Conducts bi-annual p-card audits and reviews.
• Supports the LCFR out-stationed buyer with purchase request approvals, working with suppliers to ensure quotes are correct.
• Backup for accounts payable and purchasing (requisitioning).
• Procures and tracks orders for station supplies in conjunction with the LCFR warehouse.
• Directs customers to appropriate staff and provides general customer service to internal staff or external vendors/contractors.

We are seeking an individual with:
• Knowledge of business English, spelling, proofreading, basic mathematics, and office practices and protocols.
• Knowledge of standard office equipment and technology, including personal computers, multi-line phone systems, copiers, and fax machines.
• Knowledge of computer applications such as Windows, Microsoft Office Suite, ORACLE, and other department-specific software or reporting tools.
• Knowledge of basic accounting principles and applicable Department and County policies related to information requests, accounting, purchasing, and human resources/payroll functions.
• Skill in typing, proofreading, and using Microsoft Office and other required software applications.
• Ability to communicate clearly and professionally, both verbally and in writing, and to provide effective customer service with tact and diplomacy.
• Ability to establish and maintain effective working relationships with employees, departments, vendors, officials, and the public.
• Ability to interpret, apply, and explain policies, procedures, programs, and information.
• Ability to maintain accurate records, logs, and reports; manage time effectively; meet deadlines; and perform multiple tasks independently with minimal supervision.

Hiring commensurate with experience.

Qualifications

High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience

Additional Information

Selection process will be comprised of application review, panel interview, a final interview and a comprehensive background check to include criminal record check, credit check, DMV and fingerprinting.

Anticipated timeline and details for this recruitment are listed below. All dates and locations are subject to change:
• Applications are accepted until 11:59 pm, Monday, January 19, 2026
• Application Review and Phone Screen: January 26-30, 2026
• In person Interviews: week of February 2 – 6, 2026; Location: 801 Sycolin Rd, Leesburg, VA
• Target Hire Date: March 12, 2026