ADMINISTRATIVE ASSISTANT

Full Job Description

You will serve as a Administrative Assistant in the N1 Administrative and Manpower Directorate of SURFACE WARFARE OFFICERS SCHOOL.

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: 1) Utilizing computer software programs and/or office automation applications (i.e., Microsoft Office, Access, and Excel) to manage information and produce correspondence, reports, graphs and charts; 2) Reviewing correspondence, reports, memoranda, and other documents to ensure proper grammar, spelling, format and attachments; 3) Interpreting an organization's policies and procedures to provide administrative support to staff and students; 4) Using an automated system to manage various administrative support tasks (e.g.

payroll, travel requests, and/or personnel actions); and 5) Implementing entry and exit processing for staff and students during transfers.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series.

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-clerk-and-assistant-series-0303/.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:

• You will design or organize filing systems to maintain documents.
• You will establish and maintain a database for administrative and clerical purposes.
• You will coordinate with the proper offices to assist staff with travel and lodging arrangements.
• You will analyze and recommend improvements to office systems or processes.
• You will prepare documents using Navy Correspondence manual to ensure requirements are met.
• You will relay critical information to staff members, management, or external customers via telephone or in person.
• You will serve as Command Pay and Personnel Administrator (CPPA) for staff and student processing.