Administrative Assistant 4 (AA4) - Aberdeen

Full Job Description

Job Title: Administrative Assistant 4 (AA4)
Location: Aberdeen, WA - Harbor Heights. Regular on-site attendance is required.
Closes: Thursday, March 3, 2026
Salary: $4,542 - $6,107 Monthly. The salary listed does not include an on-site 24/7 facility 5% premium.

We have an opportunity for a professional to take the next step in their career, where they would get the awesome responsibility to standup a new Juvenile Rehabilitation (JR) location, Harbor Heights.

The Opportunity:
Harbor Heights continues to grow and strengthen its operations as a Juvenile Rehabilitation facility serving young people across Washington State. We are seeking a seasoned Administrative Assistant 4 to serve as the principal administrative partner to the Superintendent.

This role functions with delegated authority for higher-level administrative matters and plays a key role in ensuring operational stability, compliance, and coordination across the campus. The position requires discretion, sound judgment, and the ability to manage complex processes in a structured, performance-driven environment.

This is a leadership-level administrative role for a professional who thrives in a dynamic setting and understands the importance of precision, confidentiality, and follow-through.

Some of what you'll be doing:

• Provide confidential executive-level administrative support to the Superintendent and direct reports, including delegated signature authority on designated administrative matters.
• Manage and prioritize the Superintendent’s calendar, email, travel arrangements, meetings, and professional commitments.
• Prepare correspondence, reports, presentations, and background materials for executive meetings and external engagements.
• Coordinate and process fiscal activities including travel reimbursements, invoices, purchases, contracts, and budget tracking within approved guidelines.
• Serve as liaison with Human Resources on recruitment, onboarding, personnel actions, background checks, and confidential records management.
• Monitor contracts and contractors, maintain tracking systems, and ensure compliance with policies, procedures, and records retention standards.
• Coordinate office operations including facility access, inventory management, training and certification tracking, and internal process improvements.
• Facilitate communication and coordination with internal and external stakeholders, including responses to records requests, public disclosure inquiries, and executive correspondence.

What we are looking for:
Four (4) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
OR
One year as an Administrative Assistant 2
OR
Two years as an Administrative Assistant 3
AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following skills and/or abilities:

• Bachelor’s degree in business administration, public administration, or closely aligned field.
• Three years of administrative or supervisory experience
• Previous demonstrated work experience as an Administrative Assistant or Secretary within a JR facility or residence.
• Proficiency in Microsoft Office Suite, SharePoint, Teams, Zoom, and Adobe Acrobat.
• Strong organizational skills and ability to manage multiple competing deadlines.

How do I apply?

Complete your applicant profile and attach the following documents:

• Letter of interest describing how you meet the specific qualifications for this position.
• Current resume detailing experience and education.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.

We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.

If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a criminal history and national fingerprint background check, and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct.

Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the position.

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit Public Employee Benefits Board (PEBB).

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact the Talent Acquisition Specialist.

If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or emailsupport@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

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