Administrative Officer
Veterans Health Administration
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Posted: March 4, 2026 (1 day ago)
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Administrative Assistant 3
State of Washington
Washington State Patrol
Location
Washington, 98504
Salary
$3,925 - $5,271
per month
Type
Closes
March 16, 2026
Job Description
Summary
This job is for an administrative assistant who supports two sections in the Washington State Patrol by handling tasks like scheduling, managing records, and coordinating hiring and travel to keep operations running smoothly.
It's ideal for someone organized and detail-oriented who enjoys providing professional support in a government setting focused on public safety.
The role emphasizes building good relationships and maintaining confidentiality while following strict policies.
Key Requirements
- High school diploma or GED equivalent and two years of full-time clerical experience, or equivalent education/experience
- Ability to provide comprehensive administrative and secretarial support
- Skills in maintaining calendars, scheduling meetings, and coordinating travel arrangements
- Experience using independent judgment to solve problems and accomplish assignments
- Proficiency in coordinating responses to public disclosure requests, subpoenas, and tort claims
- Knowledge of maintaining files and records in compliance with retention schedules and confidentiality requirements
- Ability to support recruitment activities, including advertisements, interviews, and new employee documentation
Full Job Description
This Administrative Assistant 3 position provides comprehensive administrative and secretarial support under the supervision of the Division Administrative Assistant 4 and is assigned to the Criminal History Records Section and the Identification and Background Check Section. The position supports section leadership, supervisors, and staff by performing a wide range of administrative functions that contribute to the efficient and effective operation of both sections.
The Administrative Assistant 3 builds and maintains positive working relationships with internal and external customers through effective communication, professionalism, and high-quality customer service.
The position supports administrative processes and daily operational needs while ensuring work is completed in accordance with agency policies, procedures, and established standards.
About the Division:
The Criminal Records Division (CRD) supports the Washington State Patrol’s mission to make a difference every day by enhancing the safety and security of our state through the accurate collection, maintenance, and dissemination of criminal justice information.
About the Agency:
The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.
The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.
Requirements
Our new teammate will be able to:- Provide administrative support.
- Maintain calendars and schedule meetings.
- Use independent judgment to accomplish assignments and solve problems.
- Coordinate responses to assigned public disclosure requests, discovery demands, subpoena duces tecum, and tort claims.
- Maintains files and records in accordance with retention schedules, and ensures the section, division, and bureau are in compliance with all records retention requirements.
- Coordinate and make travel arrangements, such as but not limited to, hotel and flight arrangements and maintain all necessary supporting documentation.
- Coordinate recruitment and hiring support activities, including position advertisements, interview scheduling and tracking, and preparation and maintenance of new employee documentation.
- Maintains confidential information as it relates to personnel.
Qualifications
Required Qualifications:- High school diploma or GED equivalent AND two years of full-time clerical experience.
OR
Equivalent education/experience.
Why work for the Washington State Patrol?
- A healthy life/work balance by offering flexible schedules and telework options for most positions.
- Infants at Work Program based on the long-term health values of infant-parent bonding and breastfeeding newborns.
- Continuous growth and development opportunities.
- Opportunities to serve your community and make an impact through meaningful work
- Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
- Qualification for the Public Loan Forgiveness Program
Additional Information
This recruitment may be used to fill multiple vacancies.
Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. Please click here to determine your eligibility.
Questions?
Please contact Monica Simpson at monica.simpson@wsp.wa.gov
Check us out on: WSP’s Website | Facebook | Twitter | Instagram | YouTube | LinkedIn
Questions?
Please contact Monica Simpson at monica.simpson@wsp.wa.gov
Check us out on: WSP’s Website | Facebook | Twitter | Instagram | YouTube | LinkedIn
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