Dental Clinic Patient Services Representative - Spanish Speaking (Administrative Specialist II)
King County
FreshPosted Jan 21
✓ Fresh Listing
Posted: January 20, 2026 (1 day ago)
This job was posted recently. Fresh listings typically have less competition.
Administrative Assistant 3 (AA 3) DOH8810
State of Washington
Dept. of Health
Job Description
Summary
This job involves providing administrative support to public health programs that protect children and communities from environmental risks like lead exposure and pesticides.
You'll handle tasks such as coordinating meetings, managing records, tracking contracts, and serving as a point of contact for partners.
It's a great fit for someone organized, detail-oriented, and interested in public health who enjoys supporting meaningful work in a hybrid office setting.
Key Requirements
- AA degree or higher
- One or more years of experience in administrative support functions
- Strong organizational skills to juggle competing priorities and track deadlines
- Excellent communication skills, both oral and written, with diverse audiences
- Experience providing customer service via phone and email to internal and external customers
- Proficiency in formatting, proofing, and processing documents
- Ability to maintain records, data, and files for compliance and program continuity
Full Job Description
Administrative Assistant 3
Office Environmental Public Health
Project Permanent · Full-time · Hybrid
This project position is currently funded through June 30, 2027
The Opportunity
This role provides essential administrative and operational support to the Healthy Homes and Communities Section within the Office of Environmental Public Health Sciences.
You’ll support programs that protect children and communities across Washington, including Lead in School Drinking Water, Acute Pesticide Illness Surveillance and Response, and Childhood Lead Exposure Prevention and Response.
Reporting to the Section Manager, this position plays a key role in keeping programs organized, responsive, and moving forward.
Key Responsibilities
- Provide administrative and operational support across multiple environmental public health programs
- Coordinate meetings, track deadlines, and support reporting and documentation needs
- Assist with tracking contracts, invoices and purchasing
- Maintain records, data, and files to support compliance and program continuity
- Serve as a reliable point of contact for internal and external partners
- Schedule, reserve, and arrange staff travel
Why You’ll Love This Role
You’ll contribute to meaningful public health work that protects children and communities, collaborate with passionate subject-matter experts, and gain exposure to statewide environmental health initiatives.
This is a great opportunity to build program knowledge while supporting work grounded in equity, innovation, and engagement.
Expectations and Responsibilities
This role requires strong organization, follow-through, and the ability to juggle competing priorities. Success in this position means anticipating needs, communicating clearly, and supporting program staff so they can focus on technical and community-facing work.
The Ideal Candidate
The ideal candidate is detail-oriented, dependable, and comfortable supporting multiple programs at once.
They bring strong administrative skills, experience coordinating tasks or projects, and an interest in public or environmental health work.
Clear communication, adaptability, and a collaborative mindset are essential.
Location and Flexibility
Enjoy the flexibility of our hybrid work environment, where you can balance working from home and collaborating in the office. It is anticipated that you’ll be expected at the DOH facility located in Tumwater for work activities 1 day a week.
REQUIRED QUALIFICATIONS
We value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed.
Experience may have been gained through paid or unpaid activities. While “Preferred Experience” is not required, these skills or experiences can help you stand out as a candidate.
Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.Option 1: AA degree or higher AND one (1) or more years of experience providing administrative support functions in the following:
- Providing customer service to internal and external customers via phone and email.
- Communicating orally and in writing with diverse audiences.
- Formatting, proofing, and processing correspondence.
- Entering data accurately and timely, ensuring information is correct
- Scheduling, reserving, and arranging meeting rooms and staff travel.
- Copying, formatting, managing, and filing documents.
- Maintaining and keeping confidential information.
- Following complex processes, including tracking and completing follow-up as needed.
Option 2: Three (3) or more years of experience providing administrative support functions in the following:
- Providing customer service to internal and external customers via phone and email
- Communicating orally and in writing with diverse audiences.
- Formatting, proofing, and processing correspondence.
- Entering data accurately and timely, ensuring information is correct
- Scheduling, reserving, and arranging meeting rooms and staff travel.
- Copying, formatting, managing, and filing documents.
- Maintaining and keeping confidential information.
- Following complex processes including tracking and completing follow-up as needed.
AND for both options, 6 months of experience using the following Technology Skills:
- Microsoft 365 products to manage email, calendars, and Teams communications.
- Word processing tools (i.e., Word, Adobe Pro, or Google Docs) to create, edit/format, and share information.
- Virtual meeting tools to support presenters, such as Zoom, Teams or GoTo Meeting.
- SharePoint or other cloud-based file organization system for document management.
Preferred/Desired Knowledge, Skills, Abilities, and Experience:
Experience in governmental policies and procedures around:
- Correspondence
- Travel
- Procurement
- Recruitment
- Records requests or maintains records retention schedules
- Public disclosure
- Project support experience that includes managing tasks, directing others, and reporting progress to project managers.
- Written and oral fluency in English and Spanish.
We are the Washington State Department of Health (DOH)
We're nearly 2,000 professionals across Washington working together to protect and improve community health.
Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience.
At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We’re passionate people who are driven to make a difference in public health.
To learn more about the DOH please visit doh.wa.gov and connect with us on LinkedIn, Facebook, and our blog, Public Health Connections.
Benefits and Lifestyle
We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health.
Conditions of Employment:
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
I am prepared, with or without accommodations, to do the following:
- Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor).
- Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
- Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
- Move objects, supplies, or equipment of up to 25 pounds.
- This position is eligible for teleworking
- Perform my job duties either remotely from home or in-person at the designated DOH site location.
- Occasional travel may be necessary, sometimes requiring overnight stays or trips out of state. You must be able to legally drive a vehicle or arrange alternative transportation for state business.
- Engage in emergency response exercises and high-priority assignments as assigned during emergency events.
.jpg)
APPLICATION DIRECTIONS:
To apply, click "Apply" and complete the application. Attach your resume, and cover letter.
In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.
Do attach the following:
- Resume
- Cover letter
- DD-214 (if applicable)
Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application.
Please remove or cover any personally identifiable data such as social security numbers and birth year
Do not include or attach the following – these documents or details will not be reviewed:
- REMOVE personal photos – do not submit any documents containing personal photos.
- Transcripts (unless specifically requested in the Application Directions)
- Certifications or Diplomas
- Projects or Portfolios
- Letters of Recommendation
Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal opportunity employer.
We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at employment@doh.wa.gov and referencethe assigned “DOHXXXX” recruitment number.
Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.
Additional Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.
Check your resume before applying to catch common mistakes