Dental Clinic Patient Services Representative - Spanish Speaking (Administrative Specialist II)
King County
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Administrative Coordinator - OPEN TO DEPARTMENT BARGAINING UNIT ONLY
Snohomish County
Facilities Management
Location
Everett, Washington, 98201
Salary
$5,124.70 - $6,540.57
per month
Type
Closes
January 28, 2026
Job Description
Summary
This job involves providing administrative and clerical support to a department in Snohomish County, including tasks like managing budgets, handling personnel records, and coordinating with other teams.
It suits someone with experience in office administration who is organized, detail-oriented, and comfortable using computers for everyday work.
Only current members of the department's bargaining unit can apply.
Key Requirements
- Three years of confidential or executive secretarial experience, or equivalent combination of training and experience
- Knowledge of governmental budgeting practices, computer technology, office procedures, English grammar, and basic bookkeeping
- Ability to operate computers and software, analyze problems, and make decisions within authority
- Strong oral and written communication skills, with the ability to build relationships with colleagues and the public
- Proficiency in managing multiple tasks, meeting deadlines, maintaining accuracy, and handling confidential information
- Skill in taking and transcribing notes, preparing reports, and providing word processing/spreadsheet training to staff
- Must pass job-related tests; for Department of Corrections assignments, must be at least 21, have a high school diploma or GED, and meet citizenship requirements
Full Job Description
*** OPEN TO DEPARTMENT BARGAINING UNIT ONLY ***
BASIC FUNCTION
To provide administrative support and a full range of clerical duties to assigned department or division.
Requirements
STATEMENT OF ESSENTIAL JOB DUTIES
- Conducts research and analysis projects as directed; develops, recommends and implements procedural changes for use by clerical employees within the department.
- Serves as liaison with other departments and divisions as required; represents the Director on task forces and committees as assigned.
- Develops and maintains manual and computerized management systems for departmental financial, personnel and correspondence systems utilizing available hardware and software.
- Monitors departmental budget; assists in budget preparations; prepares required documentation for purchases and payments; may prepare support documentation required for contracts, budget transfers, supplemental and emergency appropriations.
- Provides technical word processing and spreadsheet guidance and training to departmental staff.
- Prepares and maintains employee time records and payroll information for departmental administrative staff.
- Maintains custody of and processes confidential departmental information such as employee evaluations and personnel files.
- Takes, transcribes and edits notes from administrative superior and at formal meetings and/or uses word processing technologies.
STATEMENT OF OTHER DUTIES
- May track equipment and inventory.
- Performs related duties as required.
Qualifications
Three (3) years of confidential or executive secretarial experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.
When assigned to the Department of Corrections:
Candidates for employment must be at least 21 years old at the time of application. High School diploma or G.E.D. certificate. Must be a United States citizen, a lawful permanent resident, or a deferred action for childhood arrival (DACA) recipient as per RCW 41.14.100.
Additional Information
KNOWLEDGE AND ABILITIES
Knowledge of:
- governmental budgeting practices and principles
- computer technology
- office practices and procedures
- proper English, spelling, grammar, punctuation and word usage
- basic bookkeeping and/or record keeping procedures
Ability to:
- operate computers and applied software packages
- analyze and resolve work related problems
- exercise initiative and judgment and make decisions within the scope of assigned authority
- communicate effectively both orally and in writing
- establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
- maintain necessary records and prepare required reports
- meet deadlines and cope with interruptions
- operate standard office equipment
- take and transcribe shorthand or equivalent as required
- manage multiple tasks/activities while meeting specific deadlines
- maintain a high degree of accuracy with detailed information
SUPERVISION
Employee receives limited supervision from an administrative superior as assigned. Objectives, priorities and deadlines are established by the supervisor. The work is reviewed through periodic meetings, status reports and by evaluation of results obtained.
Employee receives limited supervision from an administrative superior as assigned. Objectives, priorities and deadlines are established by the supervisor. The work is reviewed through periodic meetings, status reports and by evaluation of results obtained.
WORKING CONDITIONS
The work is performed in the usual office environment with two (2) plus hours daily on the computer.
The work is performed in the usual office environment with two (2) plus hours daily on the computer.
Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
EEO policy and ADA notice
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