Administrative Services Assistant
U.S. Army Corps of Engineers
FreshPosted Mar 27
✓ Fresh Listing
Posted: March 26, 2026 (1 day ago)
This job was posted recently. Fresh listings typically have less competition.
Administrative Assistant 2 | Environmental Services Office
State of Washington
Dept. of Transportation
Location
Washington, 98504
Salary
$43,980 - $58,584
per year
Type
Closes
April 3, 2026
SES Pay Grade
Base salary range: $147,649 - $221,900
Typical requirements: Executive-level leadership experience. Senior executive qualifications required.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job is for an administrative assistant in the Environmental Services Office of Washington's Department of Transportation, where you'll handle everyday office tasks like booking travel, scheduling meetings, managing purchases, and helping new employees get set up.
It's a team role in a busy environment supporting over 100 staff, so it's perfect for someone who's super organized, detail-oriented, and good at juggling multiple things while keeping a positive attitude toward helping others.
Key Requirements
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in administrative systems and tools like Outlook
- Experience with travel arrangements, meeting coordination, and event registrations
- Skills in financial transaction processing, including purchases, reimbursements, and invoice payments
- Knowledge of purchasing compliance and using tools like P-Card and CTA
- Customer service orientation and adaptability in a team setting
Full Job Description
About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence.
Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state.
In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is seeking an Administrative Support professional to serve as a key member of the Environmental Services Office (ESO) Admin Team, providing essential support to more than 100 staff across the division.
In this role, you will perform a broad range of administrative functions, including coordinating travel and meeting logistics, managing event registrations, supporting purchasing and procurement activities, assisting with vehicle fleet coordination, and carrying out office support processes that enable efficient daily operations.
Reporting to the ESO Administrative Assistant 5, this role will work collaboratively within a shared team environment where responsibilities may shift to meet evolving business needs, ensuring consistent and reliable support that allows technical staff to focus on critical program delivery.
Our top candidate will demonstrate exceptional organizational skills, attention to detail, adaptability, customer service orientation, proficiency in administrative systems, and the ability to manage multiple priorities in a fast-paced environment.
What to Expect
Among the varied range of responsibilities held within this role, the Administrative Assistant 2 will:
- Make travel arrangements for lodging, airfare, state vehicle reservation or rental car reservation; register staff for training, seminars, conferences, and other events requiring registration and/or payment.
- Track hotel reservations and follow up with necessary payment information.
- Manage Outlook calendars for conference rooms and state vehicles; schedule and coordinate meetings.
- Coordinate with appropriate agency staff regarding vehicle maintenance and repair.
- Coordinate onboarding of new staff includes facilitating building access, obtaining ID badge, keys, computer issuance and network access and telecommunications need.
- Periodically check the Admin Team In-Box for high priority requests and coordinate with the other ESO Administrative Assistant as necessary to address the requests in a timely manner.
- Process invoice payments for vendors and employee reimbursements using WSDOT's accounting systems.
- Use the Purchasing Card (P-Card) to pay invoices, registration fees, payments for supply orders; use the Corporate Travel Account (CTA) credit card to pay for air fare and hotel expenses.
- Prepare payment vouchers to process Travel Expense Vouchers, employee reimbursements, and vendor invoices.
Qualifications
To be considered for this opportunity, the following competencies are required:
- Administrative Operations Management: Ability to coordinate office administrative processes including travel arrangements, meeting logistics, onboarding/offboarding support, and scheduling.
- Financial Transaction Processing & Purchasing Compliance: Ability to process purchases, reimbursements, and financial transactions accurately using agency procedures and systems.
- Customer Service & Service Delivery: Ability to provide responsive and professional support to internal staff and external partners.
- Communication & Professional Correspondence: Ability to communicate clearly through written, verbal, and electronic methods with staff, managers, and vendors.
- Organization & Task Prioritization: Ability to manage multiple administrative tasks, maintain records, and meet deadlines.
- Collaboration & Team Support: Ability to work effectively within a team environment and coordinate work with staff across offices or divisions.
- Records & Information Management: Ability to maintain accurate administrative records and manage documents in compliance with agency procedures.
- Digital Tools & Administrative Systems: Ability to use Microsoft Office and agency systems to support administrative tasks and workflow coordination.
- Growth Mindset: Actively demonstrates a commitment to learning and growth.
- Service-Oriented: Takes action to meet the needs of others.
The following qualifications are also required:
- A valid driver’s license and the ability to operate state-owned vehicles.
- Ability to maneuver and transport various materials and/or equipment weighing up to 25 pounds.
It is preferred that qualified candidates also demonstrate:
- Office Logistics & Facility Coordination: Experience coordinating office supplies, mail distribution, and facility maintenance requests.
- Travel and Event Coordination Experience: Experience arranging travel, conference registrations, and tracking travel reimbursements.
- Purchasing Card or Expense Processing Systems: Experience using purchasing card systems or financial transaction platforms.
- Multi-Location Office Support Experience: Experience supporting operations across multiple office locations or teams.
- Process Improvement & Initiative: Ability to identify opportunities to improve administrative processes or workflows.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- This position offers flexible/hybrid remote work options.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit, please visit www.uscis.gov
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.
For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.
Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
Why WSDOT
- Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
- Paid Leave – In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!
- Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.
Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.
All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply.
Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter at Robyn.Lovely@wsdot.wa.gov. Please be sure to reference 26DOT-HQ-01213 in the subject line.
Check your resume before applying to catch common mistakes