Administrative Aide

Full Job Description

The purpose of this job is to assist, record and analyze information on departmental programs and project proposals. Completes special projects and data analysis.

Performs duties under the direction of a superior who gives guidance and assistance. Reviews in-progress and upon completion.

Manages work schedule to ensure all office duties and goals are completed in a timely manner.

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Responds to phone calls and emails

• Compiles and analyzes data, prepares reports

• Assists in the planning and preparation of formal reports

• Assists in developing and preparing instruction and informational guides for public and internal use

• Prepares correspondence relating to assigned area of activity

• Attends meetings of City officials and community organizations for the purpose of gathering information

• Oversees administrative functions for various boards and authorities including preparation and distribution of agendas, minutes, and archival record documents

• Conducts various research projects or special assignments

• Performs related work as required

Requirements

Required Education and Experience

• Associate’s degree from an accredited college or university in Public Administration or a related field

--AND--

• At least three (3) years of related work experience

--OR--

• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Additional Information

We Offer:

• Medical, Dental, and Vision starting on Day 1
• 6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)
• Employee & Employer contributions to Retiree Health Savings Account
• Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options
• Twelve Paid Holidays
• Paid Vacation and Sick Time
• Paid parking (if applicable)
• Employee Home Ownership Incentive
• Tuition Reimbursement and professional development opportunities
• Paid Parental Leave
• Employee Assistance Program with free mental health counseling
• Comprehensive Wellness program with a health and wellness incentive
• Employee Discounts and Perks

Should an applicant need any disability related accommodation or other consideration in the application or selection process, please notify the human resources department upon submittal of application

The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Please Note:
This position is subject to the provisions of the applicable collective bargaining agreement and all relevant civil service rules. For additional information, links to union agreement and Civil Service Rules are provided below.

Collective Bargaining Agreements

Civil Service Rules