Accounts Payable - Fiscal Analyst 3

Full Job Description

The Washington State Department of Agriculture has been serving the state for more than 100 years.

Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment.

We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Opportunity

The Financial Services program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations.

Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

As an Accounts Payable | Fiscal Analyst 3, this position supplies timely & accurate budgeting, purchasing, office management and accounting information to both internal and external customers. This position is responsible for analyzing and processing allocated expenditures including approving expenditure batches and acts as a subject matter expert in researching, implementing, and maintaining accounts payable system projects. The fiscal analyst 3 prepares and reports using Use Tax to Department of Revenue, 1099 MISC and GRANTS to recipients and the IRS, unclaimed property, and reconciling some General Ledger accounts. This position corrects expenditure data and acts as the agency's Purchase Card Administrator.

Requirements

Including but not limited to -

Account and Invoice Payments

• Utilize excel to prepare allocations/approvals and process payment for;
  • DES Motor Pool
  • WATech Computer Leases
  • SEC Archives
  • DES Computer Telecom Services & More
• Analyze invoice date to include; developing and running queries, determine program coding, prepare & work with program approvers for review and approval.
• Process recurring account payments and maintain excel system tracking tools for payments.
• Enter, review, and maintains AFRS Master Index codes.
• Coordinate with program administrators on structure of each master index.
• Research Duplicate Payment and miscellaneous AP payments.
• Review and audit account on contracts to ensure fiscal compliance when processing payments.

Warrants, Journal Vouchers (JV), Taxes, and 1099 MISC and 1099 Grants

• Maintain database of issued warrants from Enterprise Reporting.
• Write and send out letters to vendors as reminders if warrants are uncashed after 90 days, canceling and reissuing warrants as needed.
• Analyze complex accounting data and knowledge of ongoing programs and GAAP for proper accounting of expenditures.
• Coordinate fiscal procedures in special projects that improve fiscal procedures and services.
• Assist with Enterprise Reporting, WEBI, and Account Ability 1099 reporting software.
• Report complex financial data; drawing from multiple general ledger accounts.
• Research, prepare, and complete monthly Use Tax Return online and files electronically with WS Department of Revenue.
• Record warrants cancelled by Statute of Limitations and into the Unclaimed Property database.

Unclaimed Property & Reconciliation of general ledgers, petty cash

• Research and reconciles general ledger accounts.
• Report Unclaimed Property to Dept. of Revenue using online reporting system.
• Monitor and calculate interest and principal due on OST lease purchase agreements.
• Reconcile GL5199 - Belated Claims and create a report.
• Process and coordinate year end closing; Petty Cash reconciliation, clearing year end transfers GL 5154, GL 5154 & GL 5158 Due to/Due from reconciliation, GL 5199 reconciliation, and state agency CAFR/Disclosure Forms.

Purchase Card Administrator

• Create and maintain accounts online using purchase card and establishes spending limit, adjusting spending limits as needed.
• Make updates to SharePoint, for applicable credit card accounts.
• Troubleshoot declined purchase cards and assists with disputes.
• Act as the agency liaison with US Bank customer service.
• Create and maintain online hierarchies.
• Train and assist with daily download of purchase card database.
• Review and reconcile daily AFRS to VISA purchase card transactions.
• Create and maintain phone number-account database for internal customers.
• Works with Stakeholders to collaborate to review and revise purchasing card policy and procedures.
• Recognize fraudulent charges on all purchase cards, reports to US Bank, and verifies removal.

Qualifications

Who should apply?
Professionals with:

Associates Degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting AND two (2) years of experience in payroll, accounting, bookkeeping, auditing or other professionally based fiscal fields.

OR

Equivalent education and experience.

In addition to the above qualifications, the following desired knowledge, skills, and abilities would make your application more competitive:

• Bachelor's degree that includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
• Proficient in :
  • AFRS (Agency Financial Reporting System)
  • Enterprise Reporting System experience.
  • Financial Toolbox
• Expert level skills in Microsoft Excel
• USB Access Online , and miscellaneous tax systems such as the Internal Revenue Service, DES Accountability for 1099's, DOT Fuel Tax etc.

Additional Information

Employee Benefits

WSDA provides an excellent benefits package beyond traditional benefits.

State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.12 paid Holidays & Vacation and Leave Accruals.Designated positions may include flexible work schedules, and teleworking.All Personal Protective Equipment (PPE) required will be provided by the agency.How to apply You must complete your careers.wa.gov profile and answer the supplemental questions.

In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position: · Current resume detailing experience and education· A cover letter describing how you meet the specific qualifications for this position· Three professional references By submitting these materials, you are indicating that all information is true and correct.

The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

Applications with comments "see attachments" will be considered incomplete.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.The initial screening will be solely based on the contents and completeness of your application and the materials submitted.

All information may be verified, and documentation may be required.

Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.Equity at WSDA The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways.

We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion.

We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics.

We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

Contact UsShould you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov.

Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service.

Please blackout any personally identifiable data such as social security numbers.

For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960.

TTY users should first call 711 to access the Washington Relay Service.For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.