Accounting Technician II

Full Job Description

GJK-000028 02/26; Administration & Finance

Pueblo Community College is one of the most dynamic and progressive community colleges in Colorado.

We continually strive to provide modern facilities, state-of-the-art equipment, and comprehensive technical and transfer programs that prepare students to enter the job market or transfer to a four-year school.

Our faculty and staff are committed to student success, offering quality classroom instruction and academic support.

CCCS recognizes the importance of a workforce that is reflective of our diverse student community which consists of 22.1% Hispanic; 6.2% Black/African American; 3.7% Asian/Pacific Islander: 0.9% American Indian/Alaskan Native; and 60.5% White.

As such, we are interested in selecting the best candidate from a diverse pool.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail.

Please include your current e-mail address on your application and set up your e-mail to accept messages from 'cccs.edu and info@governmentjobs.com addresses.

If you do not have an email address, then you will receive correspondence via US mail.

NOTE: This full-time position will work at Pueblo Community College - Monday through Friday, 8:00 p.m. to 5:00 p.m. with varying hours and days off, which may include evening hours, depending on the business needs of the college.

The Colorado Community College System (CCCS) and its colleges is the statewide pathway to individual achievement and economic vitality. We provide an accessible, responsive learning environment that facilitates the achievement of educational, professional and personal goals by our students and other members of our communities, and we foster an atmosphere that embraces academic excellence, diversity and innovation.

You will admire the friendly culture of our colleges and be inspired by our team environment and dedicated employees. Additionally, we offer:

• Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.
• Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans
• An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.

Requirements

This position provides frontline customer service to students, faculty, and staff while managing the College’s cashiering operations. Responsibilities include processing all forms of payment (cash, check, credit card), assisting with student, non-student, and third-party billing inquiries, and ensuring accurate financial recordkeeping and compliance with institutional policies.

Primary duties include:

• Process student and non-student payments; determine appropriate account codes, collect payments, and issue receipts.
• Record and verify departmental deposits; balance and reconcile cash, checks, credit cards, and electronic payments.
• Prepare and reconcile daily bank deposits; research and resolve discrepancies; maintain daily and weekly financial reports.
• Establish, maintain, and clear miscellaneous cash receipt accounts; process invoice payments.
• Create and manage student promissory notes (installment plans); verify identification, explain terms, collect signatures and down payments.
• Track approved tuition appeals and coordinate with Financial Aid to monitor tuition credits and registration status.
• Place and release account holds; verify account balances for enrollment and collections clearance.
• Process third-party billing documentation and maintain required records.
• Monitor and respond to cashier office email inquiries; provide accurate information regarding tuition, fees, receivables, collections, refunds, and disbursements.
• Maintain vault cash levels, request bank change orders, and assist with cash drawer audits.
• Train and support work-study students and new staff; provide assistance to other campuses with cashiering processes.
• Deliver high-quality customer service to students, faculty, staff, and the public.

Qualifications

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H8B2XX ACCOUNTING TECHNICIAN II

Minimum Qualifications:

Experience Only:
Two (2) years of technical accounting, cashiering, or bookkeeping experience required. Experience must include cash handling and drawer reconciliation and must have been a primary function of the position. This position requires daily interaction with students, faculty, and staff; therefore, strong interpersonal, communication, and organizational skills are essential. The candidate must demonstrate excellent customer service skills and the ability to interact effectively with individuals at all levels within the organization and community. Strong verbal and written communication skills are required. To be considered, all relevant experience must be clearly documented on the application. Do not use “SEE RESUME” statements. Applications must be completed in full and clearly reflect relevant work experience. (Part-time experience will be prorated.)

OR

Education and Experience:

Two years (60 semester credits) of college or university course work from an accredited institution in Accounting, Finance or related field may substitute for the required experience on a year of year basis. You must submit a copy of your transcripts verifying the required credits by application deadline in order to be considered. Please redact age-related information on your transcript.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed, and submitted appeal will be timely on the basis of the written material submitted by you, using the official appeal form signed by you or your representative.

This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Additional Information

This posting may be used to fill one or more similar positions in the future.

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written,etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

IMPORTANT NOTE TO APPLICANTS: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

For information regarding Pueblo Community College Security, including crime statistics for the Pueblo, Fremont, and Southwest Colorado Community College East and West campuses and surrounding areas, please see the Pueblo Community College Campus Security website at: http://www.pueblocc.edu/StudentServices/Security/Security.htm. For a hard copy report please contact 719-549-3144.

Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations: As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process,interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dana Moss, at dana.moss@pueblocc.edu, or call 719-549-3220.

Pregnant Worker’s Fairness Act: The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Dana Moss,at dana.moss@pueblocc.edu , or call 719-549-3220.

Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website athttp://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classifications pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.