DFPC Accounting Technician III

Full Job Description

Requirements

The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions.

The EDO includes the following:

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.

• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, purchasing and contracts, budget, logistics services (fleet, warehousing, material management and fabrication) and property services (property management, leasing, facilities maintenance, construction project management and insurance programs) to support the operations and programs of CDPS divisions.

• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.

• Compliance Office – Manages Departmental Policy, Risk Management, Workers Compensation Program, Workplace Investigations, Internal Auditing, Rulemaking, and ensures compliance with state and federal requirements and the State’s LESO 1033/1122 programs.

Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security.

CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process.

There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.

• Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.

The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:

• Chief Administrative Officer’s office

• Accounting Services and Commercial Cards led by the Controller

• Budget and Policy led by the Budget Director

• Purchasing and Contracts by the Purchasing Director

• Logistics Services Section led by the Logistics Director

• Property Services Section led by the Property Services Director

Work Environment

This position exists to provide accounting support to the Division of Fire Prevention and Control (DFPC).

The position provides financial accounting for all DFPC units, collects and allocates P-card purchases, collects and allocates travel card purchases, collects, audits and processes travel expense reimbursement reports, enters accounting transactions into the states accounting system (CORE), and executes fire billing tasks as needed to support the Wildland Fire Management section.

All tasks are completed in support of the Wildland Fire Management Section and all other operational units of DFPC. The position reports directly to the EDO DFPC Accounting Supervisor.

All technician positions within the DFPC Finance unit will be cross trained to perform a variety of these duties. Although every position in the section has a primary focus, at any given moment the position could be reassigned to other functions within the unit based on workload and business need.

Accounts Payable and Accounts Receivable
Position reviews and approves invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of the item or service is complete and appropriate. Monitors and collects monthly statements for all DFPC personnel. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines.

Makes payments in state accounting system (CORE), including but not limited to: payment vouchers, invoices and intergovernmental transfers, and prepares purchase requisitions to create purchase orders.

Receives checks, cash, and credit card payments for Suppression, Fireworks, Cigarettes, Health Inspections, School Inspections, Testing (Certification), and other programs. Reviews payments for invoices and ensures the payment is correct. Deposits all monies by creating CRs (Cash Receipts) in state accounting system (CORE), prepares checks and deposit slips, and takes the monies to Executive Director's Office accounting.

Other Duties As Assigned
Performs other duties as assigned to achieve the mission and purposes of the Division and the Department, including but not limited to, processing various financial system documents as needed, reconciling independent recordkeeping systems to the financial system of record, reconciling account balances, researching accounting questions and errors, recovering missing documents, pulling documentation for the CORE expense reports for billing to the jurisdictional agencies, processing CCi and other State department invoices, managing WFMS-related cash funds, updating forms and providing training as needed, pursuing collections of outstanding accounts receivable, and assisting with FEMA review preparation.

Qualifications

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills

Three (3) years of technical accounting or bookkeeping experience.

OR Education and Experience, Knowledge, Skills

Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications and Competencies

• Must possess a high level of accuracy and attention to detail
• Must have excellent customer service and communication skills
• Ability to provide sensitivity and discretion with respect to confidential matters.
• Organizational skills
• Ability to follow directions
• Strong problem solving or analytical skills
• Excellent interpersonal skills and intercultural competence.
• Proficiency in Adobe and Google suite
• Advanced Excel knowledge and skills

Conditions of Employment

Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Additional Information

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement.

Candidates who meet the minimum qualifications may proceed to the next step.

Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them.

Answers generated by AI-tools will typically be unresponsive.

Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification.

Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service.

This documentation is the responsibility of the applicant and must be included as part of your application materials.

Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points.

Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

• Application Tips: For an overview of State of Colorado application process and application tips, please view this video.

• Resumes, Cover Letters, or other documents submitted will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

Notifications: All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application.

Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position.

We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses.

It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

• Comparative Analysis Steps may include:

  • An online skills assessment, week of March 2nd
    

  • Structured application review by a panel of SMEs week of March 13th

  • Interviews week of March 30th