Accounting Assistant 3

Full Job Description

Requirements

Why it's a great opportunity: In this lead role with Pierce County’s Utilities fiscal team, you will apply your expertise in complex transactional accounting, overseeing monthly, quarterly, and year-end closings for both the Sewer and Water Utilities.

You will also generate and review reports, verify the accuracy of contract billable rates, support procurement activities.

You will focus on accounts payable activities through managing purchase orders, processing invoices, preparing journal entries, and other internal financial transactions.

Your precision and attention to detail are essential as the fiscal point of contact for this large and diverse utility team.

Why it's a great department: PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies.

PPW’s team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community.

The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!

Learn more about Planning and Public Works here.

How to be successful in the role: Your success will stem from applying sound bookkeeping and accounting principles, theories, and practices.

Developing a strong understanding of the chart of accounts will be essential.

Maintaining accuracy in every process and understanding how your work supports the broader team will further strengthen your effectiveness in this role.

Your future in this role: You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success.

This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core daily responsibilities:

Maintain, control, and oversee the maintenance of general or subsidiary ledgers, balancing operations, pre-auditing functions, and various other accounting and clerical function; maintenance of activities such as receivables, payables, billings, , purchasing, and related functions; ; · Direct the processing of key personnel documents and payroll time records for County personnel; analyze computer reporting and verifies accuracy of data and program effects; edit computer reports until final computer run is authorized.

· Coordinate payroll processing from departments ensuring compliance and compatibility with County code, budget authorization, and payroll system; prepare procedural documentation for internal and external payroll processing.

Maintain, control, and supervise the preparation of financial reports; prepare financial analysis of expenditures, operations, and related areas.

Perform and maintain a variety of financial transactions and records associated with the receipts and disbursement of funds.

Direct and participate in the workflow of the office to meet deadlines; coordinate scheduling with data processing to ensure timely reporting; ensure compliance with established policies and procedures; review and approve financial and statistical reports developed within the unit; and assign work to other fiscal support staff.

Review operating budgets periodically to analyze trends affecting budget needs. Review expenditures to ensure compliance with budget plan.

Oversee the proper accounting of and department compliance with budget, billing, and fiscal regulations of state and federal grants; work with subcontractors to ensure compliance with laws and regulations, formulation of budget billing and fiscal procedures and accounting for grant appropriations.

A classification description with a more detailed list of essential functions can be found here.

Qualifications

• A resume and cover letter are required for this position.
• Additional education or experience may substitute for the required education which would clearly indicate the ability to perform the duties of the position.
• Three years of progressively responsible bookkeeping, accounting, auditing or closely related work experience; OR
• Equivalent course work in bookkeeping, accounting, or closely related subjects relevant to the requirements of the position for a maximum of one year of the experience requirement.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Additional Information

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs.
• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed.

Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration.

Notification of application status normally occurs 2 to 3 weeks after the closing date.

Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step.

We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career.

We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision.

Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?