Accountant/Fiscal Analyst-60007261

Full Job Description

This position has been re-posted. Previous applicants need not reapply as all applicants will be considered.

Accountant/Fiscal Analyst

The Department of Administration's (Admin) Office of Administrative Services is seeking an Accountant/Fiscal Analyst to join the team.

Under limited supervision this position will provide support and assistance to our Accounts Payable Team.

This position will process payables from various offices accurately and timely for payment with the appropriate supporting documentation and authorizations.

Ensure agency procedures are followed, and accurate and timely payments are made with internal and external customers being served as needed.

Assist with the financial activity of the Assets section of Admin Finance. Coordinate year-end inventory for Admin and supported agencies.

Responsibilities of the Accountant/Fiscal Analyst:

Process vendor invoices for payment within three days of receipt for Admin and Shared Services agencies. This includes purchase orders, travel vouchers, and direct payments.

Invoices must be matched to the appropriate purchase orders, and if direct pay, must have appropriate approvals and funding. Accounts Payable keying procedures and State guidelines should be followed.

Process Inter Department Transfers requests for payment within three days of receipt for Admin and Shared Services agencies.

Research outstanding invoices, payment inquiries, past due amounts and vendor issues for Admin and Shared Services agencies.

Identify correct purchase orders for past due payments and ensure proper approvals are included for direct payments.

Ensure accurate data, account codes, and supporting documentation comply with agency procedures.

Provide effective day-to-day guidance to the Finance staff and divisions that results in a timely and accurate response to workflow for Admin and Shared Services Agencies.

Effectively communicate the procedures of state government. Ensure processes are followed to be in compliance with rules and regulations and are efficient and effective, maximizing the use of technology.

Assist with the processing of complex vendor payments within two business days for Admin and Shared Services Agencies.

Serve as backup in running the daily payment register for Admin and Shared Services agencies.

Performs other duties as assigned.

Requirements

• A high school diploma and professional experience in a related area such as accounting, auditing, finance, or banking. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.

Additional Requirements:

• Basic knowledge of accounting principles and data processing procedures.
• Must have good customer service skills and the ability to communicate effectively.
• Experience in Microsoft Excel, Word, and Outlook.
• Knowledge of the State's fiscal policies and procedures.
• Ability to maintain an effective working relationship with internal and external resources.
• Position may be required to report to work during emergency situations.
• Individual must be able to work in a fast-paced environment and effectively handle requests and complaints when communicating with internal and external customers. Overtime will be required on occasions.

Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview.

A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant.

Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring.

Failure to produce an official, certified transcript may result in not being hired or termination.

Additional Information

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment.

Please complete the state application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.