ACCOUNTANT I

Full Job Description

The Accountant I plays a key role in supporting the Fulton County Sheriff’s Office financial operations by processing purchasing and travel transactions, ensuring compliance with County policies, and providing excellent customer service to internal and external partners. This position is ideal for someone who is detail-oriented, organized, and eager to grow in governmental accounting and procurement processes.

KEY RESPONSIBILITIES:

• Process purchases using the P-Card in accordance with County policies.

• Assist employees with travel arrangements utilizing the T-Card and Concur; process travel reimbursements.

• Reconcile P-Cards and T-Cards in BOA Works, ensuring accuracy and compliance.

• Prepare and submit Purchasing and Delivery Order requests to the County Purchasing Department.

• Verify and enter invoices in the financial system using the three-way match process (PO, receipt, invoice).

• Process accounts payable documentation, including invoices, purchase orders, payment requests, refunds, sales tax charges, and travel reimbursements.

• Research and resolve outstanding items by coordinating with internal departments, vendors, and external partners.

• Provide research and support to internal and external customers regarding financial and procurement inquiries.

MINIMUM QUALIFICATIONS:

• Bachelor's Degree in Accounting or a related field required; supplemented by two years of experience in performing government accounting, accounts payable, procurement, or duties in a closely related financial field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Basic understanding of accounting principles and accounts payable processes.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word).
• Ability to communicate effectively with employees, vendors, and external partners.

Preferred Qualifications:
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Requirements

Purpose of Classification:

The purpose of this classification is to perform accounting duties requiring independent judgment, including reconciling accounts, monitoring account budget status, completing transactional and informational reports, and performing administrative duties. This classification is distinguished from Accountant II in that this classification performs general accounting duties and has responsibility for reconciling and monitoring accounts whereas the latter additionally prepares financial reports covering substantial County resources.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Performs professional accounting duties independently.

Posts all deposits and expenses into QuickBooks and Microsoft Excel.

Posts adjustment entries and reconciles accounts; monitors budget status of accounts; reviews submitted accounting documents; and posts adjustments or forwards errors/misstatements to applicable parties for resolution.

Reconciles bank statements, balances activity statements, and researches dishonored checks: prints applicable banking statements/reports; researches outstanding items to their full extent; and prepares/sends correspondence and follows up on previous items with applicable parties to resolve outstanding items.

Interprets court documents and makes appropriate adjustments and entries.

Researches information for customers and external auditors.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including payroll information, invoices, departmental reports, customer billings, and division specific items; modifies and deletes data entry transactions as necessary; and completes, processes, forwards or retains as appropriate.

Prepares or completes various forms, reports, correspondence, and other documentation, including reconciliation reports, reimbursement requests, receipts, and financial analysis; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Provides lead direction to accounting or financial support staff as required.

Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to government accounting, financial reporting and/or grant accounting and administration; maintains professional affiliations; and attends webinars, meetings, workshops, hearings, and training sessions as required; may provide related training and guidance to staff.

Additional Functions:

Performs other related duties as required.

Qualifications

NECESSARY SPECIAL REQUIREMENTS:
*All applicants must agree to and successfully pass a background investigation, drug screening and polygraph to be considered for employment with the Fulton County Sheriff's Office.*

EXAMINATION:
The examination will consist of an evaluation of education and experience accomplished by an analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education, and experience as listed to be qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position

ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. WE DO NOT ACCEPT ADDITIONAL INFORMATION AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.


Performance Aptitudes:

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

Additional Information

It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.