ACCOUNTANT GRANT

Full Job Description

Snohomish County Department of Emergency Management (DEM) is seeking a highly capable and motivated Grant Accountant to join our team. Please note that this is a termed position until December 31, 2026 ­due to grant funding.

As a Grant Accountant you will be part of an Admin and Finance team responsible for coordinating and managing a diverse range of tasks and activities.

Your responsibilities will include granting facility access through the lobby, answering and directing phone calls from the public, and addressing their concerns and complaints with efficiency.

Monitor the DEM finance email and work with templates and forms.

You will also be involved in purchasing and contract management, conducting all procurement activities in compliance with departmental and county policies. This includes managing purchase orders, tracking contract performance, and coordinating with vendors as needed.

Accounts Payable duties will include timely collecting and processing of invoices, expense reporting, and reconciliation. Working with County issued scripts, you will enter invoices and maintain records in the accounting system. You will run appropriate banking and accounting reports.

Accounts Receivable duties will include timely generation of invoices, invoice tracking and processing payments accurately. You will support internal and external audits by providing necessary documentation, reports, and reconciliation.

Your role may include preparing and submitting travel documentation and overseeing travel-related receipts, forms, and reimbursements.

As a member of the Emergency Operations Center (EOC) staff, you may be required to work after hours and on weekends during emergency activations.

We are committed to finding the best candidate for this role and encourage individuals from diverse backgrounds to apply.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description.

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.

Snohomish County will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications.

If you are interested in applying, we encourage you to think broadly about your background and skill set for the role as you complete the application.

Requirements

STATEMENT OF ESSENTIAL JOB DUTIES

1. Maintains departmental administrative and program ledgers; monitors and verifies the preparation and classification of accounting entries such as journal vouchers and accounts receivable billings; reconciles department ledgers with the county financial system; researches, finds and corrects errors.

2. Assists in budget development for the department, grant applications and subcontractors; develops revenue and expenditure projections; monitors expenditures and provides budget reports and data as required.

3. Analyzes and reports on revenue, expenditure and cash trends for a variety of grants; recommends budget changes as necessary.

4. Reviews sub-recipient financial records and controls to ensure compliance with federal, state and contract rules and regulations and prepares reports and recommendations regarding financial activities.

5. Reviews and analyzes requests for proposals and state and subcontractor contracts to ensure compliance with state, federal and local requirements; reviews budget calculations and wording.

6. Prepares financial statements and reports; compiles financial data; develops report formats as necessary.

STATEMENT OF OTHER JOB DUTIES

1. May assist in the analysis and evaluation of various software programs; may design spreadsheet and database programs within parameters established by financial systems group.

2. Performs related duties as required.

Qualifications

A Bachelor's degree in accounting, business, finance or other field directly related to professional accounting work; Plus, two (2) years of professional accounting experience; OR, any combination of training and or experience that provides the required knowledge and abilities. Washington state certification as a Certified Public Accountant may be substituted for the required education. Must pass job related tests.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of:

• The principles, theories and practices of governmental accounting
• Current accounting developments and trends
• Budgetary principles, practices and procedures
• Internal and operational control concepts, techniques and relationships
• Windows based applications including word processing, spreadsheet and database software
• The use of computer technology, rules, regulations, reference materials, technical reports and legal documents

Ability to:

• Analyze financial records
• Identify procedural and system problems and develop solutions
• Read, interpret and apply relevant federal, state and local laws, rules and regulations
• Establish and maintain effective working relationships with elected officials, department heads, associates, subordinates, and the general public
• Communicate effectively both orally and in writing
• Maintain necessary records and prepare required reports
• Work with minimum supervision within prescribed guidelines
• Use county standard computer systems and office software and hardware packages
• Learn Generally Accepted Accounting Principles (GAAP) pertaining to financial practices and procedures

SUPERVISION

The employee receives limited supervision from an administrative manager as assigned. Guidance in thecreation of financial systems is provided by the Financial Systems Group. Objectives, priorities and deadlines areestablished by the manager. Employees plan and carry out successive steps and resolve problems in accordance with instructions, policies and accepted practices.

WORKING CONDITIONS

The work is performed in the usual office environment with field trips to various locations throughout Snohomish County as necessary.