UNIT PROGRAM COORDINATOR

Full Job Description

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a UNIT PROGRAM COORDINATOR, Position Description Number PDD3021000 and is part of the MA ANG 102nd IW, National Guard. This is a Non-Bargaining Unit position.

The unit point of contact and contact phone for this position is: SMSgt Ashley Booker at email ashley.booker@us.af.mil.

Military Grades: ENL: A1C to SSgt Compatible Military Assignments: AFSC: 3F0 *All applications will be considered regardless of Branch AFSC* AREA OF CONSIDERATION: Open to current members of the Massachusetts Air National Guard (MAANG) and those eligible to transfer to the Massachusetts Air National Guard.

NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted service position that requires membership in a compatible military assignment in the National Guard.

Selectee will be required to wear the military uniform. Acceptance of an excepted service position Constitutes concurrence with these requirements as a condition of employment.

Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.

If you are not sure you are eligible for military membership, please contact a Massachusetts Air National Guard recruiter prior to applying for this position.

SPECIALIZED EXPERIENCE: Must have at least 1 year equivalent to at least next lower grade level.

Specialized experience and/or training in clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of months/years.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

1.

Assist Personnel Management Activities: Supports the administration of military personnel management programs including requesting personnel actions such as promotions, evaluations, awards, and leave.

Provides customer service and guidance on organizational personnel policies and procedures.

Monitors personnel records and supports preparation of routine personnel actions with guidance from higher graded HR Specialist.

Assists with maintaining personnel files and electronic records in accordance with Air Force, Air National Guard, and local directives.

Participates in tracking training requirements for assigned organization and helps coordinate developmental opportunities.(30%) 2.

Coordinates Human Resources and Administrative Support: Assists commanders, supervisors, and employees in understanding personnel policies and procedures.

Collects, compiles, and organizes data for reports and briefings. Assists in maintaining accuracy of personnel records and databases, in accordance with established guidelines.

Supports the workflow and assists with assignments among administrative personnel to ensure timely completion of tasks.(30%) 3.

Supports Specialized Functional Areas and Program Execution: Assists higher graded specialists in areas critical to unit operations, ensuring adherence to Air Force policies.

Responsibilities may include: - Administration: Supports preparation and dissemination of personnel documents and orders using automated systems.

Provides basic training and guidance on Defense Travel System (DTS) processes and supports official mail and government purchase card activities.

- Personnel: Assists with processing and managing personnel records, evaluations, and official correspondence. Provides routine policy information and customer support.

Helps ensure personnel data integrity and compliance with directives.

- Unit Deployment Management: Supports deployment readiness by maintaining deployment documentation and coordinating with relevant personnel offices.

Assists in tracking deployment status and supports redeployment processing.

- Training: Assists in planning and coordinating unit training events, ensuring documentation and schedules meet requirements.

- Program Management**: Supports administration of special programs such as Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition.

Monitors compliance and provides routine advisory support.(30%) 4.

Provides Liaison and Customer Service Support: Serves as a point of contact for unit personnel and leadership regarding personnel management and administrative support.

Assists in resolving routine personnel issues by coordinating with the Force Support Squadron and other agencies.

Supports quality control of personnel documentation and helps maintain personnel accountability systems including Air Force Personnel Accountability and Assessment System (AFPAAS).

(10%) Performs Other Duties as Assigned.