UNIT PROGRAM COORDINATOR

Full Job Description

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The primary purpose of this position is to serve as the primary point of contact to the squadron commander for all administrative support programs.

Also serve as liaison with personnel flights on personnel issues and assists in oversight of organization manpower resource requirements.

In order to qualify, you must meet the experience or educational substitution requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower broadband NH-01, equivalent to the next to lower grade GS 04 or equivalent in the Federal Service.

Specialized experience must include planning and organizing management programs and functions of an organization such as cybersecurity liaison (CL), personnel assignments, decorations, awards, promotions, special programs, security, unit recognition programs; assisting/supporting military and civilian personnel issues and manpower resource requirements; knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents; problem analysis, problem resolutions, and development of concrete action plans to solve problems; plan, organize work, and meet deadlines.

OR EDUCATION: Successfully completed four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

NOTE: You must submit a copy of your official transcripts with your application package OR COMBINATION OF EXPERIENCE AND EDUCATION: Successfully completed 60+ semester hours of education above high-school level and therefore meet the basic requirements as described in the vacancy announcement with a combination of my education and experience.

NOTE: percentages of education requirements and specialized experience requirements must add up to a minimum of 100% to meet the basic qualification requirements.

AND you must submit a copy of your official transcripts with your application package.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1.

Knowledge of the organizational and functional responsibilities and operations of an organization. 2.

Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

3. Knowledge of structure, programs and work methods of organization for personnel/manning issues. 4.

Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems. 5.

Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines. 6.

Ability to plan and organize management programs and functions of an organization. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

Serve as Unit Program Coordinator for the 57th Space Aggressor Squadron.

Performs a full range of Force Management tasks involved in Classification, Duty Status, Evaluations, Duty Information Changes, Unit Personnel Management Roster (UMPR), Unfavorable Information Files, G-Series Orders, Awards and Special Programs while liaising with HQ and TMO.

Work Overseas Tour Data, Non-contingency TOY information, and Permanent Change of Assignments.

Use the ability to understand a standardized body of personnel rules, regulations, procedures, and precedents to resolve interrelated procedural and substantive problems while performing daily tasks.

Serve as the resident subject matter expert for all mandated administrative support programs. Ensure unit program compliance with regulations, laws, policies, and squadron commander directives.

Responsible for programs to include but not limited to Contracting Officer's Representative (COR), task management, Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, Government Purchase Card (GPC) program, Automated Data Processing Equipment (ADPE) accounts, Records Management, Unit Training Manager (UTM), Sexual Assault Representative (SAPR), and security program.

Develop and implements procedures to track program status and maintain program health. Directly assist the commander/director in the management of all administrative support program functions.

Administer programs and serve as the primary source of information. Responsible for the preparation, maintenance, and disposition of required administrative reports and other correspondence.

Assist the commander/director in accomplishing all necessary internal operations to include administrative training, security, regulations, and personnel assistance.

Disseminate information concerning new or changed procedures/regulations. Suspense and/or prioritizes task management for the squadron.

Collect, organize, and compile data in order to recommend actions to the commander/director. Perform other clerical and administrative work in support of the office/organization.

Develop, establish, update, and maintain office procedures and records/files of various types to ensure effective and efficient operation of the office.

Provide advice and guidance to staff in the organization on administrative, clerical, and procedural requirements. Unit Training Manager responsibilities.

Manage various training systems applicable to SFSCs/AFSCs assigned to the unit.

Major training systems include, but not limited to, Advanced Distributed Learning System (ADLS), Air Force Training Record (AFTR), and Training Business Area (TBA).

Manage Total Force Awareness Training (TFAT) ancillary training requirements, as well as other training requirements directed by the Delta's Staff. Coordinate new, updated, and obsolete requirements.

Utilize MilPDS to update all upgrade training and status changes and run all OJT rosters.